We Care Arts · 1 day ago
Administrative Assistant
Dayton, OH
Full-time
Onsite
New Grad, Entry LevelWe Care Arts is a non-profit organization that serves adults with developmental disabilities, substance use disorders, and mental health diagnoses. The Administrative Assistant will support the administrative team by coordinating office procedures, managing schedules, and providing general support to staff and visitors.
Non-profit Organization Management
Responsibilities
Organize and schedule meetings and appointments
Draft and send out all office correspondence
Create weekly staff newsletters for cross department organization
Maintain contact information for organization
Provide general support to visitors, clients, volunteers and board members
Develop and maintain digital and analog filing system for the organization
Order all office, janitorial and kitchen supplies for office
Organize and record inventory for tangible items
Making copies, scanning and filing documents
Timely and properly archive agency records and accreditations
Audit client attendance
Utilize Donor Perfect Microsoft Suite Brittco and shared drive to maintain all records for proper reporting
Generate thank you letters and donor correspondence
Receipt and processing of organization’s mail
Supervise artist-client early arrivals and late departures during teacher’s lunch time
Answer and direct phone calls
Handle sensitive information in confidentiality
Prepare and distribute board packets for board of trustees
Check accuracy of mailing lists utilized in organization communications
Prepare and distribute client information calendars
Notify teachers of absences
Support HR organization needs
Assist with Onboarding and Offboarding of new employees and sales associate clients
Make all maintenance calls
Oversee maintenance visits, review services and present for payment to finance
Other duties as assigned
Qualification
Required
Proactive, self-motivated nature that seeks opportunities
Organization, policy, and procedure focus
Excellent leadership skill
High degree of integrity, confidentiality, diplomacy and discretion
Experience with Microsoft Suite, Excel Word and Powerpoint
Brittco and Donor Perfect Customer Relationship Management Tools (CRM) experience
Excellent organizational and time management skills
Attention to detail
Ability to present a professional appearance
Patience and empathy for a fast-paced ever changing environment
Ability to work with people from diverse economic and cultural backgrounds
Experience working with individuals with development disabilities, substance use disorders and mental health diagnosis
Preferred
Minor graphic design experience
Company
We Care Arts
We Care Arts is a 501c3 organization with 38 years of experience increasing confidence and artistic skill in a variety of individuals with varying disabilities and physical challenges.
Founded in 1983
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase