HDR · 5 hours ago
Administrative/Office Assistant
United States-Minnesota-Saint Louis Park
Full-time
Onsite
Entry Level
$17.70/hr - $26.30/hr
3+ years expHDR is a company that values employee engagement and inclusion, creating a welcoming environment for all. The Administrative/Office Assistant role involves providing comprehensive administrative support, coordinating meetings and events, and maintaining office operations.
ArchitectureConsulting
Responsibilities
Serve as a backup to the primary receptionist; answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls
Maintain conference rooms and reception area, including meeting room preparations and technical set up
Assist with coordination and organization of in-house and client meetings
Catering coordination including ordering, set-up, and clean-up
Provide daily kitchen maintenance: empty/load dishwasher, maintain supplies and appearance, clean equipment
Process incoming/outgoing mail, courier, USPS, UPS, FedEx, etc
Coordinate with property management as needed (i.e., repair requests, lost & found, janitorial concerns, conference room reservations, etc.)
Coordinate with office vendors as needed (i.e., vending, coffee machines, plants, etc.)
Assist Area Manager, Area Administrative Manager and Human Resources with executive administrative support, preparation of operating plans, and other reports as requested
Coordinate and develop departmental administrative policies and procedures
Serve as a backup area timecard administrator, assisting employees with the submittal and approval of timecards
Produce communication through email, SharePoint, presentations, and other documents
Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested
Maintain and order office supplies and assist Safety Coordinator with safety gear
Provide guidance to employees as necessary
Provide administrative support to all business groups as needed
Coordinate employee engagement events
Assist and coordinate with other administrative staff to complete required support activities
Perform other duties as needed
Qualification
Required
High School diploma or equivalent
Self-motivated, detail-oriented professional, ability to multitask a must
Proficiency with MS Office including Word and Outlook
Ability to handle confidential information
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred
Associate's degree preferred
3 or more years of experience in a professional environment
Must be available during core business hours, Monday through Friday
Preference given to local candidates
Strong organizational skills
Strong attention to detail
Ability to take direction from multiple levels of professional staff
Benefits
Medical
Dental
Vision
Short and long-term disability
Life insurance
An employee assistance program
Paid time away
Parental leave
Paid holidays
A retirement savings plan with employer match
Employee referral bonus
Tuition reimbursement
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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