Verb Products · 4 hours ago
Executive Assistant / Office Administrator
New York, NY
Full-time
Onsite
Entry Level
$75K/yr - $85K/yr
2+ years expVerb Products is seeking an Executive Assistant / Office Administrator to ensure the smooth functioning of the office under the direction of the General Manager. The role involves managing schedules, arranging travel, overseeing office organization, and maintaining communication within the office.
BeautyConsumer GoodsCosmetics
Responsibilities
Act as the gatekeeper for the office and to the General Manager: redirect calls, email phone messages to appropriate person
Arrange corporate travel and meetings by developing itineraries and booking other forms of transportation
Ordering catering for lunch and preparing coffee/tea for business meetings
Manage General Manager’s calendar and expenses
Meet and greet at reception; maintain appearance and order in the entire office ensuring organization especially in the public areas
Schedule messenger pick-ups and drop offs
Boardroom scheduling
Organize pick up and deliveries from NJ Warehouse
Front Desk & Freight elevator contact person; Prepare and sign building passes for messengers
FedEx/DHL/UPS delivery: shipping labels and order products, follow up with deliveries
Place orders: Fresh Direct (snacks & beverages), Staples and Health waters
Xerox: orders and service calls; maintain copier with regards to paper and maintain copy room area for neatness and efficiency
Espresso Coffee Machine: orders and service calls; and cleans machine as needed
Water filtration system: handle maintenance and service calls
Building Manager contact person: heating, keys, ID cards, repairs
Prepare weekly interoffice Fed EX package to Montreal
Collect and disseminate all mail, packages
Enter SAP orders
Supervise Housekeeping for the office premises; coverage and detailing
Supervise and coordinate the company Drivers when needed
Prepare monthly corporate office expenses in Certify
Follow company policies in regards to OSHA
Qualification
Required
College degree
2 yrs. Experience in a similar role
Knowledge of accounting, data and administrative management practices and procedures; able to print out spread sheets
Knowledge in SAP an asset
Proficient in MS Office Suite (Word, Excel, PowerPoint)
Preferred
Thrive on collaboration and contribute positive, solution-oriented energy to the team
Bring high energy, self-motivation, and poise to fast-paced, results-driven environments
Embrace curiosity and challenge conventional thinking to uncover new possibilities
Excel at juggling multiple priorities without losing sight of the details
Enjoy teamwork and take direction with a can-do attitude
Have a sparkle-loving, taco-craving, Rosé-sipping, knock-knock-joke-appreciating vibe
Have a great sense of humor and don't mind laughing at yourself (or bad puns)
Jump in feet first and don't wait to be told where to start
Bonus points if you've got a fabulous head of hair—or at least an appreciation for great hair days
Company
Verb Products
Verb Products offers smart, salon-quality hair care products.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jayson Rapaport
Co-Founder
Michael Portman
Co-founder
Recent News
Company data provided by crunchbase