Acquisition Professionals LLC · 3 hours ago
Office Manager
New Orleans, LA
Full-time
Onsite
Entry, Mid Level
$44K/yr - $44K/yr
2+ years expAcquisition Professionals LLC is a trusted strategic partner providing acquisition services and training. They are seeking an Office Manager to support programmatic activities related to ecosystem restoration and handle various administrative responsibilities.
ConsultingInformation TechnologyProfessional ServicesTraining
Responsibilities
Provide executive, operational, and project support to the client
Ability to prioritize and deliver multiple tasks under tight time frames
Dedicated to customer service and able to contribute expertise and knowledge supporting project/program tracking, data analysis and documentation, program document preparation and presentations, and budget and field support tracking
Clerical functions such as updating forms, correspondence with the client, maintaining spreadsheets
Following up on tasks/assignments to ensure task are complete by their specific deadlines Maintaining and updating distribution list, reconciling quarterly bills, and uploading monthly reports and expense reports
Manage travel arrangements and schedule off-site meetings (coordinating all logistical aspects)
Coordinating with clients and partners on training schedules, coordinating invites, assessments and issuing training certificates
Manage agency purchase requests and records of accounting for purchases made
Ensure FOIA compliance with agency records by applying NARA general records schedule to files in the agency g-drive
Creating and updating Standard Operating Procedures Organize meeting and call packages for organizing in-person meetings, securing meeting space, gathering A/V equipment, and helping set up, and other general meeting room organization
Work with Program staff to ensure all additional oversight activities (field visits, meetings) are tracked in annual Technical Oversight and Advanced Grant Monitoring Plan Schedules
Track completion of Field Site Visit Observation Forms and send reminders as needed to Program staff to complete forms
Provide support for organizing program staff documentation and information requests related to Enterprise Risk Management
Provide administrative support for environmental compliance reviews and coordination
Qualification
Required
2-5 years in administrative, office coordination, or operations roles
Experience multi-tasking, a team-player with experience working in a high performing team environment who welcomes the opportunity to serve across multiple departments/programs
Strong command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Comfort with office technologies, scheduling tools, and basic troubleshooting
Data entry accuracy and familiarity with spreadsheets and documentation systems
Attention to detail and accuracy in documentation and reporting
Benefits
Medical
Dental
Vision
Disability
Matching 401k
Tax free transit subsidy
Paid federal government holidays
Paid time off
Company
Acquisition Professionals LLC
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned small business.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase