St. Charles County Government · 13 hours ago
COUNTY REGISTRAR / FINANCE DEPARTMENT
St Charles, MO
Full-time
Onsite
Senior Level
5+ years expSt. Charles County Government is seeking a County Registrar to manage the collection, maintenance, and preservation of County records in compliance with regulations. The role involves overseeing daily activities, ensuring public access to records, and issuing various licenses while advising on record retention procedures.
Responsibilities
Directs the daily activities of the Office of County Registrar. Selects, trains, and directs the activities of the Board of Equalization Clerk
Directs the proper receipt and accounting for funds collected by the Office of County Registrar
Directs the activities related to the collection, maintenance, preservation, and disposal of County records in accordance with all applicable federal, state, and local regulations and County policy
Assures that records needed by other County departments and records which are accessible to the public, are available for use
Assists those with the need for information contained in County records. Catalogs and cross references materials
Establishes procedures to determine the most efficient, yet proper manner in which to retain records
Establishes and maintains a comprehensive records retention policy
Maintains copies of all County Council ordinances and minutes
Directs the retrieval and copying of County records, and the certification of these copies as being true copies of the official documents
Processes and responds to Sunshine Law and other requests for records
Maintains a thorough knowledge of applicable record-keeping and retention requirements, and modern supplies, equipment and methods. Advises other County officials regarding modern record retention procedures
Administers oaths to citizens obtaining their commissions as Notary Publics and certifies same to the Secretary of State. Administers Oath of Office to appointed commissioners or committees members
Directs the proper documentation, receipt and retention of Personal Finance Disclosures required for County employees and members of boards and commissions
Retains copies of all contracts entered into by the County
Directs the activities related to the issuance of County liquor licenses, tow truck licenses, medical marijuana licenses, bicycle event licenses, ferry licenses, and peddler/solicitor licenses
Coordinates liquor licensing activities with the State and with local jurisdictions to assure that all who are required to have licenses obtain them
Determines cost of licenses in accordance with established schedules; coordinates with the Finance Department for the proper receipt and accounting of license fees
Coordinates with law enforcement agencies to obtain and review criminal background checks for tow truck licenses
Serves as a backup for counter Finance duties
Performs routine office work such as answering the phone, copying, maintaining appropriate office files
Assists the public by telephone and in-person regarding Office of County Registrar functions
Post the agenda, take minutes and attends the monthly meeting of the Board of Equalization
Train and assist the Intermittent Board of Equalization Clerk with the property accessed value appeals with the County Assessor’ office
Other duties as assigned
Qualification
Required
Bachelor's degree in library science, Archives or Records Management, or related degree
Five years of experience
Five years progressive experience related to the duties of this position
Must have excellent skills in the research, interpretation, and application of requirements and procedures related to records management
Must possess good skills in the use of a personal computer with word processing, spreadsheet and desktop publishing software
Benefits
Paid Time Off
Extended Medical Leave
Holidays
Employee Health
Dental
Life
Disability
Retirement
Tuition Assistance programs
Company
St. Charles County Government
Founded in 1812, St.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase