University of Michigan · 4 hours ago
Admin Specialist Assoc Health
Ann Arbor, MI
Full-time
Hybrid
Entry, Mid Level
2+ years expThe University of Michigan is seeking a full-time Administrative Specialist Associate to provide skilled administrative support to the General Surgery Section Chief and Minimally Invasive Surgery Fellow. This role involves coordinating physician recruitment, managing faculty calendars, and supporting various administrative functions within the department.
E-LearningEducationHigher EducationUniversities
Responsibilities
Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion
Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate
Maintain faculty calendars, interviews, and other appointments/engagements as directed
With direction from the Section Chief and Section Administrator, coordinate physician recruitment efforts, including CV intake, supporting recruitment committee review, building itineraries, facilitation of recruiting visits, and collection of candidate feedback
Facilitate the Minimally Invasive Surgery Fellowship and Fellowship Interview process
Maintain content on the Minimally Invasive Fellowship page of the General Surgery website and other content development projects as designated
Responsible for creating and/or coordinating teaching round schedules, resident interviews, and Journal Club
Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.)
Execute complex travel arrangements for faculty
Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways
Track monthly expenditures including faculty spending on research accounts
Reconcile Statement of Activity for CME and other project/grants and accounts as assigned
Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters
Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery
Perform various personnel record transactions in the HRMS
Provide support in phases of the employment cycle (posting, recruitment, hire, onboarding, promotion, exit routing)
Responsible for ordering and maintaining office supplies
Perform other duties as assigned
Qualification
Required
Bachelors Degree and 2-4 years of relevant experience OR high school/GED and 6 - 8 years of professional administrative level work experience
Must have exceptional written and verbal interpersonal communication skills
Demonstrated experience delivering excellent customer service
Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required
Must be able to work independently with minimal supervision and as part of a dedicated team
Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment
Attention to detail is essential
Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader
Preferred
Experience with MiChart
Emburse Expense Reporting
Human Resource Management System
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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