Weinstein Trial Firm, PLLC · 13 hours ago
Part-Time Firm Administrator/Bookkeeper
United States
Part-time
Remote
New Grad, Entry LevelWeinstein Trial Firm, PLLC is a small but high-volume civil defense litigation firm handling various claims. They are seeking a highly organized Firm Administrator/Bookkeeper to manage internal accounting functions and oversee the preparation and submission of client invoices, ensuring accurate billing and timely payment processing in a fast-paced litigation environment.
Law Practice
Responsibilities
Prepare and submit monthly and quarterly client invoices for hourly-billed civil defense matters (no contingency work)
Generate invoices based on attorney time entries
Convert invoices into required electronic formats for client portals and legal billing systems (e.g., Legal Tracker or similar)
Review electronic submissions for errors (cut-off bills, formatting issues, missing entries) and identify, correct, and appeal rejected invoices
Upload invoices, receipts, and supporting documentation accurately and on time
Reconcile client-related expenses and attach appropriate vendor invoices, mediator fees, court costs, and third-party receipts to client bills
Manage a high volume of outside vendors with expenses passed through to clients
Ensure all reimbursements are properly documented and submitted
Pay vendors after client payment is received, per firm billing practices
Maintain and update QuickBooks, including accounts receivable and accounts payable
Record incoming payments and monitor outstanding balances
Follow up on slow-pay or non-pay accounts
Work closely with the firm’s accountant using real-time QuickBooks data
Run bi-weekly payroll through ADP (if assigned)
Respond to ADP inquiries related to payroll and benefits
Track PTO (10 days annually plus holidays) and manage time-off requests
Maintain organized electronic records across firm platforms
Use Microsoft Teams, SharePoint, and related tools to manage documents, receipts, and reference materials
Communicate professionally via email with clients, vendors, and internal team members
Identify missing information, research discrepancies, and resolve issues independently
Qualification
Required
Law firm billing experience in civil defense litigation, insurance defense, government, or corporate litigation
Experience with hourly billing (no contingency-based billing)
QuickBooks proficiency
Experience with electronic billing submissions through legal billing platforms
Strong organizational skills and high attention to detail
Ability to reconcile expenses and ensure accurate documentation
Comfortable handling high-volume billing and vendor pass-through expenses
Preferred
Familiarity with Legal Tracker or similar e-billing systems
Experience working in a fully remote environment
Payroll experience using ADP
Benefits
10 days PTO annually plus holidays
Training provided on firm systems and processes
Company
Weinstein Trial Firm, PLLC
Weinstein Trial Firm, PLLC is a litigation law firm headquartered in Fort Lauderdale, Florida, representing clients nationwide.
Founded in 2025
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase