HFS Company · 2 days ago
A/E Operations Coordinator (on-site)
San Antonio, TX
Full-time
Onsite
Senior Level
5+ years expHFS Company is seeking an Architectural and Engineering Operations Coordinator to manage all A/E contract data and deliverables. The role involves contract administration, invoicing, and general administrative support for A/E staff.
Building MaterialReal Estate
Responsibilities
Manage and track all Architectural and Engineering (A/E) contract data and deliverables, produce monthly and periodic invoices to clients and process payments due our subcontractors
Provide pre-award and post-award administrative support
Prepare all subcontracting agreements on new contracts and task orders
Manage contract files and databases
Track contract compliance
Track and monitor project timelines
Monitor project budgets technical invoice summaries for A/E billing
Develop invoice summaries for A/E billing
Produce invoices
Process subcontractor billing
Process expense reports for billing
Maintain company A/E calendar and contacts
Set up meetings and take minutes
Compile and track various internal schedules, assignments, data, etc
Coordinate and book travel arrangements and process expense reports for A/E staff
Prepare and format written and graphic material
Assist with A/E proposal production
Qualification
Required
Bachelor's degree in business, communications, or marketing
5+ years administrative contract and project support
3+ years detailed invoicing/billing experience with heavy Excel usage
Excellent verbal and written communication, grammar and proofreading skills
Strong organization, planning and time management habits
Access and protect confidential information
Ability to think analytically and to anticipate impact of actions and decisions
Good math skills and ability to analyze numerical data
Ability to interact in a professional manner with all levels of individuals
Proficient with Excel, Word, and Adobe Acrobat with advanced formatting experience
Ability to communicate with staff and others over the telephone and in person
Ability to input data into computer, make calculations, complete paperwork, produce reports
Ability to read, review, comprehend and mark/edit documents
Ability to lift, stack, load and move up to 10 pounds from varied heights
Preferred
Government contracting and FAR experience
AEC environment
Certified Associate in Project Management (CAPM)
PowerPoint
Knowledgeable of Internet usage
Experience with Microsoft 365, SharePoint and Salesforce
Company
HFS Company
HFS Company is a construction company specializing in project management, development, and construction services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase