LanceSoft, Inc. · 2 weeks ago
CAPEX Procurement Support Lead
Brooklyn Park, MN
Full-time, Contract
Hybrid
Senior Level
$70/hr - $74.59/hrLanceSoft, Inc. is seeking a CAPEX Procurement Support Lead to assist in procurement activities for CAPEX projects. The role involves collaboration with procurement representatives, managing procurement tasks, and ensuring compliance with procurement policies and processes.
Information Technology
Responsibilities
Familiarization with the Client organization and the Project
Meeting the Global and Site Procurement Representatives, understanding roles and responsibilities within the Team. Understanding procurement support model applied for CAPEX projects
Understanding CAPEX projects to which procurement support services will be performed, roles and responsibilities within the Project Team
Where applicable, taking over CAPEX projects and related procurement tasks from the former project procurement lead finishing his engagement
Alignment on tasks with highest urgency with the Global and Site Procurement Representatives and responsible project managers and subject matter experts
Continuous cooperation with the relevant business functions and project management functions, key stakeholders, early indication of requirements towards specifications, bill of quantities, supplier communication, etc
Training on Client's Capital Procurement Process, Procurement Policy and Contracting Policy governing the procurement activities in CAPEX projects on a mandatory basis
Training on Client systems required to the performance of capital procurement work: Axxerion (including document toolkit), Coupa, invoice and payment management as well as the related roles and responsibilities
Training on Client’s Capital Process and procurement activities related to funding requests and underlying procurement planning
Understanding cooperation and synergies between global category management and capital procurement work, as well as the relevant KPIs (Savings, Ariba Sourcing, Competitive Sourcing, E-auctions, Supplier Innovations) and consultant contribution
Training on local site related requirements with special regards to EHS
Preparation of Sourcing Events related to the Project
Understanding the equipment and services list of Projects as well as highest priority items
Preparation of the tender documentation related to upcoming procurement events which shall be started as soon as the funding of the project is complete
Sourcing events to be prepared with in the Ariba E Sourcing system if the purchasing value requires using the Ariba ESourcing system (over 100,000 USD)
Checking contract data base for existing and potential new master services agreements
Preparing the Confidentiality Disclosure Agreements to be signed by suppliers / Get Confidentiality Agreements signed by suppliers and Client
Finalization of long list of eligible suppliers including contact information
Development and updating of the Procurement Planning Table based on the Equipment and Services List of the Project, indicating key milestones related to each purchase, potential suppliers, status information, etc. (Client template exists)
Development and updating of the Tracking Table for expediting purposes based on the Equipment and Services List of the Project (Client template exists)
Preparation and management of all CAPEX procurement activities related to the Project
Preparation of documentation (Specification - from the responsible discipline function, Instructions to Bidders, Price Sheet, Draft Agreement) related to the competitive selection processes
Where required, obtaining the Single Source Justification form signed (strictly in compliance with the Procurement Policy)
Elaboration of evaluation matrices before starting with the competitive selection processes
Executing competitive selection processes: sending out invites, providing clarifications, collecting and opening bids
Executing and leading bid evaluation: separate technical and commercial based on the previously defined evaluation matrix
Evaluation results to be aligned with Client’s Procurement Team
Preparation of negotiation strategies, alignment with the Client’s Procurement Team and the relevant members of the Project team
Leading negotiations with suppliers and with the participation of the required subject matter experts
Awarding recommendation to align with Client’s Procurement Team and the relevant Project Stakeholders
Contracting with the selected suppliers
Managing the contract signing
Managing purchase request approval by providing early heads-up to approvers, follow-up approval status
Confirmation of purchase orders with suppliers
Summarizing savings realized and report results to Client’s Procurement Team
Closing contracts with suppliers, arrangements and confirmation of final payments
Final performance review with suppliers; lessons learnt discussed
Close-out letters to launch
Transferring equipment, contracts, guarantees to the operations teams, post go-live support started
Project close-out discussion with the Project team
Providing information to and cooperating with internal and external project stakeholders in line with the needs of the Project
In particular in case of comprehensive CAPEX programs (e.g. planned Shutdowns) working together with the responsible global category managers to find synergies and generate cost reduction
Reporting to the Project Manager and Project sponsors in compliance with the instructions of the Project Manager (weekly and monthly reports)
Filing procurement documents in the document management system in the agreed format
Report progress of ongoing projects on a monthly base
Qualification
Required
Familiarization with the Client organization and the Project
Meeting the Global and Site Procurement Representatives, understanding roles and responsibilities within the Team
Understanding CAPEX projects to which procurement support services will be performed, roles and responsibilities within the Project Team
Where applicable, taking over CAPEX projects and related procurement tasks from the former project procurement lead finishing his engagement
Alignment on tasks with highest urgency with the Global and Site Procurement Representatives and responsible project managers and subject matter experts
Continuous cooperation with the relevant business functions and project management functions, key stakeholders, early indication of requirements towards specifications, bill of quantities, supplier communication, etc
Training on Client's Capital Procurement Process, Procurement Policy and Contracting Policy governing the procurement activities in CAPEX projects on a mandatory basis
Training on Client systems required to the performance of capital procurement work: Axxerion (including document toolkit), Coupa, invoice and payment management as well as the related roles and responsibilities
Training on Client's Capital Process and procurement activities related to funding requests and underlying procurement planning
Understanding cooperation and synergies between global category management and capital procurement work, as well as the relevant KPIs (Savings, Ariba Sourcing, Competitive Sourcing, E-auctions, Supplier Innovations) and consultant contribution
Training on local site related requirements with special regards to EHS
Preparation of Sourcing Events related to the Project
Understanding the equipment and services list of Projects as well as highest priority items
Preparation of the tender documentation related to upcoming procurement events which shall be started as soon as the funding of the project is complete
Sourcing events to be prepared with in the Ariba E Sourcing system if the purchasing value requires using the Ariba ESourcing system (over 100,000 USD)
Checking contract data base for existing and potential new master services agreements
Preparing the Confidentiality Disclosure Agreements to be signed by suppliers / Get Confidentiality Agreements signed by suppliers and Client
Finalization of long list of eligible suppliers including contact information
Development and updating of the Procurement Planning Table based on the Equipment and Services List of the Project, indicating key milestones related to each purchase, potential suppliers, status information, etc. (Client template exists)
Development and updating of the Tracking Table for expediting purposes based on the Equipment and Services List of the Project (Client template exists)
Preparation and management of all CAPEX procurement activities related to the Project
Preparation of documentation (Specification - from the responsible discipline function, Instructions to Bidders, Price Sheet, Draft Agreement) related to the competitive selection processes
Where required, obtaining the Single Source Justification form signed (strictly in compliance with the Procurement Policy)
Elaboration of evaluation matrices before starting with the competitive selection processes
Executing competitive selection processes: sending out invites, providing clarifications, collecting and opening bids
Executing and leading bid evaluation: separate technical and commercial based on the previously defined evaluation matrix
Evaluation results to be aligned with Client's Procurement Team
Preparation of negotiation strategies, alignment with the Client's Procurement Team and the relevant members of the Project team
Leading negotiations with suppliers and with the participation of the required subject matter experts
Awarding recommendation to align with Client's Procurement Team and the relevant Project Stakeholders
Contracting with the selected suppliers
Managing the contract signing
Managing purchase request approval by providing early heads-up to approvers, follow-up approval status
Confirmation of purchase orders with suppliers
Summarizing savings realized and report results to Client's Procurement Team
Closing contracts with suppliers, arrangements and confirmation of final payments
Final performance review with suppliers; lessons learnt discussed
Close-out letters to launch
Transferring equipment, contracts, guarantees to the operations teams, post go-live support started
Project close-out discussion with the Project team
Providing information to and cooperating with internal and external project stakeholders in line with the needs of the Project
In particular in case of comprehensive CAPEX programs (e.g. planned Shutdowns) working together with the responsible global category managers to find synergies and generate cost reduction
Reporting to the Project Manager and Project sponsors in compliance with the instructions of the Project Manager (weekly and monthly reports)
Filing procurement documents in the document management system in the agreed format
Report progress of ongoing projects on a monthly base
Company
LanceSoft, Inc.
Established in 2000, LanceSoft is a pioneer in delivering top-notch Global Workforce Solutions and IT Services to a diverse clientele.
Founded in 2000
5001-10000 employees
H1B Sponsorship
LanceSoft, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (55)
2024 (32)
2023 (23)
2022 (25)
2021 (60)
2020 (80)
Funding
Current Stage
Late StageLeadership Team
Ram Karuppusamy
Chairman & CEO
Simon Dealy
Chief Financial Officer
Company data provided by crunchbase