Veterans Sourcing Group, LLC · 2 months ago
Event Coordinator 3
GA
Full-time
Onsite
Senior Level, Lead/Staff
$50/hr - $50/hr
8+ years expVeterans Sourcing Group, LLC is seeking an Event Coordinator to plan, coordinate, and execute a variety of marketing events and communications. This role involves managing event strategy, logistics, budgeting, and vendor relationships to ensure successful event delivery while enhancing the overall customer experience.
Human ResourcesRecruitingStaffing Agency
Responsibilities
Develop and manage the event calendar and communications plan in collaboration with marketing and sales teams
Guide marketing teams on best practices for event management and communication strategies across in-person, hybrid, and virtual formats
Plan and coordinate all event logistics including venue sourcing, vendor contracts, travel arrangements, audiovisual and food & beverage coordination, and registration management
Oversee budget forecasting, expense tracking, and ensure events are delivered within approved financial guidelines
Organize and manage auxiliary meetings related to events such as pre-show strategy sessions, focus groups, symposia, and post-event debriefs
Manage tradeshow logistics including shipping, show services, badge registration, and collaboration with exhibit houses for large-scale events
Maintain databases of industry contacts, vendors, and venues to support event planning and execution
Troubleshoot and resolve issues arising during event days to ensure smooth operations
Communicate event details and necessary preparation materials to internal stakeholders and attendees in a timely manner
Analyze event leads and provide summary reports with key insights to inform continuous improvement
Support the planning and execution of company-led meetings and conferences as required
Qualification
Required
Minimum 8 years experience in marketing, communications, administration, or related field and a bachelor's degree in marketing, communication or related field, or equivalent combination of education and experience
Experience in vendor negotiation and managing external suppliers
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to analyze data and report key insights
Strong organizational, project planning, and prioritization skills
Proven ability to manage multiple tasks under tight deadlines with minimal supervision
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to collaborate and manage cross-functional teams
Willingness to travel up to 30% annually and work flexible hours, including weekends
Ability to perform some manual labor and lift up to 40 lbs
Company
Veterans Sourcing Group, LLC
Welcome to the Veterans Souring Group company profile. Veterans Sourcing Group (VSG) is a “Service Disabled Veteran Owned Small Business – SDVOSB”.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase