Sonoma County Public Infrastructure · 12 hours ago
Sheriff's Office Administrative Assistant - Confidential
Santa Rosa, CA
Full-time
Onsite
Mid Level
$31.99/hr - $38.88/hr
3+ years expSonoma County Public Infrastructure is seeking a highly skilled Administrative Assistant for the Sheriff's Office. This role provides high-level administrative support to the Sheriff’s Office Executive Management Team, coordinating schedules, managing documentation, and supporting leadership operations in a confidential environment.
Government Administration
Responsibilities
Managing calendars for the Sheriff’s Office Executive Management Team
Entering all Board items into the County of Sonoma Board system and coordinating the review process
Coordinating printing and distribution of the Sheriff’s annual budget document
Tracking office contracts and insurance certificates; maintaining contract databases and binders; conducting quarterly contract audits
Attending meetings in support of management, which include scheduling, creating agendas, and minute-taking
Serving as the backup to the Executive Assistant to the Sheriff as needed
Exercising discretion when handling sensitive information
Working independently with minimal supervision
Taking initiative to complete tasks beyond routine day-to-day operations
Qualification
Required
Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed
Normally, formal coursework in secretarial skills and three or more years of general clerical work experience which includes working with personal computers will provide this opportunity
The ability to type accurately at the rate of 45 words per minute is required
Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position
Considerable knowledge of the organization, services, programs and functions of the agency in order to plan, evaluate, coordinate and perform clerical support and minor administrative functions
Departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events
Ability to select, understand and apply regulations, rules, procedures, office routine and work practices related to a variety of clerical support and minor administrative work functions in the department or division located
Exercise discretion and good judgment in coordinating and performing work assigned
Independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives
Schedule appointments, maintain supervisor's calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals
Deal with the general public and co-workers in a tactful, courteous and effective manner
Safeguard classified materials or contents of closed or sealed meetings
Preferred
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Word, Outlook, and Excel
Expert experience in meeting preparation, minute-taking, and drafting professional correspondence
Experience remediating documents and a strong understanding of the Americans with Disabilities Act (ADA) compliance requirements related to office documents and correspondence
Strong problem-solving skills with the ability to make independent decisions and exercise sound judgment
Ability to analyze requests and determine urgency, sensitivity, and appropriate escalation to the executive team
Demonstrated discretion and emotional intelligence when handling confidential and sensitive information
Ability to build and maintain effective working relationships across all levels of the organization
Benefits
Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement health insurance/benefits
Retirement - A pension fully integrated with Social Security
Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
Additional Benefits: Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education
Company
Sonoma County Public Infrastructure
The Department of Public Infrastructure is dedicated to planning, building, and maintaining the County’s investment in infrastructure through innovations in engineering that improve residents’ lives and enhance community well-being.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase