United Way · 20 hours ago
Executive Assistant
Hartford, CT
Full-time
Onsite
Mid Level
$33/hr - $36/hr
3+ years expUnited Way of Central and Northeastern Connecticut is a community-focused organization dedicated to creating positive change for children and families. The Executive Assistant will provide comprehensive support to the President and CEO, Chief Operating Officer, and Senior Vice President, managing communications, calendars, and board-related tasks while ensuring confidentiality and efficiency.
EducationHealth CareNon Profit
Responsibilities
Provide comprehensive support services to the Office of the President including ensuring outstanding communication and responsiveness; sophisticated calendar management by prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Support the Office of the President in strategic communications, arranging meetings including calendar invitations and any additional needs (i.e. refreshments), organizational strategy, including basic research, preparing and editing correspondence including donor thank you letters, presentations, memos, completion of expense reports and reconciliation of corporate credit cards and all other special projects as assigned
Provides a bridge for smooth communication between the President's office and internal departments, demonstrating leadership to maintain credibility, trust, and support
Function as a liaison and provide support to the Board of Directors. Arrange and manage all logistics and required documents for virtual and in-person board meetings and events in a timely manner: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record and write up meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board of Director and Board Committee requirements
Coordinate all yearly Board of Directors and board committee meetings including our newly created Foundation Board with consideration to critical timing and send invitations
Manage Board of Directors yearly requirements including Code of Ethics and Conflict of Interest, General Information and Board of Director Requirements, demographics, and Biographies
Maintain pertinent information on Board of Directors and Committee Members in StratusLive (i.e., contact information, board terms, and committee associations)
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Complete and submit required yearly United Way Worldwide membership application following Board approval
Lead administrative assistant team focused on addressing common issues, streamlining processes, and sharing techniques, opportunities, and best practices
Maintain organizational charts and employee listings (name, title, dept., and phone number)
Manage all scheduling of training, conferences, etc., travel logistics and review/approve final expenses for the Office of the President and staff
Assist in other administrative tasks as assigned for the overall benefit of the organization
Qualification
Required
Associates degree or professional certification in related field plus three years of comparable experience in executive administration and board administration and/or equivalent combination
Familiarity with non-profit sector
Strong interpersonal skills and high degree of professionalism in dealing with and building relationships with diverse groups of people both internally and externally
Strong organizational skills with the ability to take initiative, problem solve, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
Excellent communication skills, both verbal and written
Demonstrated writing and analytical skills
Commitment to perform duties at the highest level on a consistent basis
Excellent organizational skills, commitment to accuracy and attention to detail
Ability to access a wide range of sources and networks for information
Good judgment and ability to function independently
Proficiency in all Microsoft Office applications, Adobe Acrobat, and survey tools
Ability to manage sensitive and confidential situations with diplomacy
Highly experienced in electronic communications
Forward-looking thinker, who actively seeks opportunities and proposes solutions
Effective and Engaging Communication
Relationship-Oriented
MS Office
MS Powerpoint
MS Excel
Company
United Way
Whenever there is a need in our communities, United Way is there.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Truist Foundation
2024-10-08Grant
Leadership Team
Angela F. Williams
President & CEO
Tom Lowery
SVP. Chief Transformation Officer
Recent News
2025-11-05
2025-10-30
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