California Department of Justice · 1 day ago
Legal Specialist
Los Angeles, CA
Full-time
Hybrid
Mid Level
$6,031/mo - $7,547/moThe California Department of Justice is seeking a Legal Specialist to join their legal support team. The role involves providing training and guidance to clerical and legal secretary staff while ensuring compliance with legal procedures and deadlines across various legal practice areas.
Law EnforcementNon Profit
Responsibilities
Provide day-to-day training of clerical and legal secretary staff in conjunction with the office’s Case Management Section (CMS) and Office of Professional Development (OPD)
Be analytical and well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD
Research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities
Provide guidance and coaching, in all duties required of legal secretarial staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions)
Ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines
Assist and coach legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices
Provide coaching and guidance legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements
Develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes to be used to train legal secretarial and clerical staff, and as reference in the course of their duties
Stay up to date with court requirements, update related court charts and material
Be assigned to various miscellaneous projects by the SSMIs, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams
Qualification
Required
Knowledge of federal, state, California Rules of Court, and Local Court rules
Experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions)
Knowledge of various department supported software such as Word, WestCheck, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams
Proficient with court deadline requirements and the ability to provide guidance with calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections
Knowledge of state and departmental rules and regulations
Ability to provide guidance and coaching in all duties required of legal secretarial staff
Ability to develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes
Ability to stay up to date with court requirements and update related court charts and material
Ability to provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices
Ability to work closely with legal support leadership
Ability to be analytical and well versed in litigation, criminal, and administrative law procedures and practice
Benefits
Work-life balance
11 paid holidays
Flexible paid leave options
Consistent wage increases
Pension retirement
Job stability
Health/Dental/Vision Insurance
Public Service Loan Forgiveness (PSLF) and more!
Company
California Department of Justice
California Department of Justice is a non profit Law Enforcement agency.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Hamid Formoli
Founder/Co-Chair-Middle Eastern and South Asian Employee Advisory Committee
Weslee Howell
Organization Development Partner - Office of Human Resources
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