Kansas Department of Health and Environment · 4 hours ago
Operations & Special Project Coordinator
Shawnee County, KS
Full-time
Onsite
Mid, Senior Level
$23/hr - $25/hr
5+ years expKansas Department of Health and Environment is an agency focused on improving the health and well-being of Kansans. The Operations & Special Project Coordinator will lead administrative management of grants and contracts, ensuring compliance and timely execution, while serving as a liaison with various departments and maintaining strong working relationships.
AssociationFinanceHealth CareWaste Management
No H1B
Responsibilities
Lead administrative management of all bureau grants, contracts, MOUs, and task orders, ensuring timely routing, accuracy, and compliance
Track grant timelines, amendments, reporting requirements, and fiscal implications to support proactive planning and accountability
Serve as the primary administrative liaison with Procurement, Legal, Fiscal, and program staff
Prepare, review, and maintain contract documentation and administrative budget materials
Design and maintain standardized administrative processes, templates, workflows, and routing guides
Optimize routing paths for fiscal documents, agreements, and required reporting
Develop tracking systems or dashboards for grant cycles, contracts, invoices, and project milestones
Identify gaps in administrative processes and propose solutions using critical analysis
Train staff on administrative procedures, compliance expectations, and document management practices
Serve as the administrative representative for bureau leadership across KDHE bureaus and partner agencies
Maintain strong working relationships with Procurement, Legal, Fiscal, Operations, IT, and external partners
Facilitate communication between program sections and leadership to support bureau priorities
Represent the bureau on administrative workgroups, task forces, or committees as assigned
Provide high-level administrative support to the Bureau Director, including leadership scheduling alignment, meeting preparation, bureau communications and priority tracking
Manage special projects requiring independent research, analysis, stakeholder engagement, and multi-step coordination
Develop project timelines, synthesize information, and prepare summaries, presentations, or briefing materials for leadership
Coordinate documentation and readiness activities for audits, legislative inquiries, public records requests, and federal reporting needs
Quarterly bureau audits
Qualification
Required
High School, GED
Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
Five years of progressively responsible administrative experience related to grants, contracts, fiscal coordination, or complex workflow management
Experience supporting senior leadership or coordinating multi-step processes across teams
Experience developing or improving administrative systems or tools
Ability to communicate effectively, orally and in writing
Experience with gathering, reviewing and tracking contracts and fiscal information
Advanced administrative and analytical skills with experience managing complex workflows
Strong critical thinking and problem-solving abilities
High-level organization and ability to manage multiple deadlines
Proficiency with office software, routing platforms, SharePoint, Teams, and document management system(s)
Word, Excel, PowerPoint, Access
Proofreading, editing, attention to detail
Preferred
Four years of experience in public health, business administration, or public administration. Education may be substituted for experience as determined by the agency
Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Company
Kansas Department of Health and Environment
Kansas Department of Health and Envrionment has vision is healthy kansans living in safe and sustainable environments.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
CDA Foundation
2024-03-18Grant
Leadership Team
Dan Thimmesch
Chief Financial Officer
Bob Doane
Chief Information Officer
Recent News
Kansas Department of Health and Environment
2025-05-17
2025-03-27
2025-02-03
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