BD · 11 hours ago
Executive Administrative Assistant
USA AZ - Tempe Headquarters
Full-time
Onsite
Senior Level
6+ years expBD is one of the largest global medical technology companies in the world, dedicated to advancing health. The Executive Administrative Assistant provides high-level support to senior executives, managing schedules, travel arrangements, and confidential information while acting as a key liaison with internal and external stakeholders.
Health CareMedical DeviceTechnical Support
Responsibilities
Arranges complex and detailed travel arrangements (domestic & international) to include travel documents/applications/renewals, flights, hotels, transfers, itineraries, agendas, and any pre-read materials
Drafts, edits, and reviews correspondence, surveys, presentations, meeting minutes, and reports with exceptional accuracy and confidentiality. Exercises sound judgment in prioritizing and routing materials, ensuring critical items receive timely attention
Provides comprehensive administrative support to the department(s), delivering meticulous assistance to VP/GMs and leadership teams on special projects and initiatives
Works closely and effectively with the VP/GMs and their leadership teams to keep them well informed of upcoming commitments and responsibilities, reaching out in advance and following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the VP/GMs updated
Manages complex executive calendars with precision, ensuring optimal time utilization and seamless coordination across global time zones. Proactively prioritizes meetings, deadlines, and commitments while maintaining accessibility for key stakeholders. Responds promptly to communications and provides scheduling support beyond standard business hours as needed
Proactively prepares and tracks complex expense reports, including reconciling all credit card receipts in Concur
Serves as a liaison for Sr. Leaders at VP or GM level as it relates to all administrative responsibilities for the function(s), and between other functional departments and across the organization
Interfaces directly with physician and healthcare professionals to initiate and manage contracts and coordinate travel and honorarium payments
Assists in the organization of company events, trade shows, and charitable activities
Tracks marketing expenditures and maintains budget records
Processes POs and invoices, adds new vendors to ERP system and interfaces with accounts payable
Partners cross-functionally on projects and reporting
Orders, maintains and ensures availability of supplies and materials for the department
All other duties as assigned
Qualification
Required
High School diploma required
Minimum 6 years of administrative experience supporting senior level leaders at the Director or Vice President level required
Thorough knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and SharePoint) and Concur or a similar Travel & Expense system required
Demonstrated ability in end-to-end project management with proven ability to meet deadlines required
Excellent communication skills, both verbal and written, with the ability to communicate in a clear and understandable manner required
Excellent time management skills, ability to prioritize and use time effectively and efficiently required
Demonstrated ability to handle sensitive and confidential situations with tact and diplomacy, maintaining confidentiality and professionalism required
Preferred
Bachelors degree preferred
Experience using Adobe Acrobat and DocuSign preferred
Proven experience managing the planning and logistics of events and meetings both small and large scale
Benefits
Competitive pay
Benefits
Continuous learning
Recognition
Career growth
Life balance components
Company
BD helps advance clinical therapy with the process for patients and health care providers with innovative technology services and solutions.
10001+ employees
H1B Sponsorship
BD has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (66)
2022 (4)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$540MKey Investors
Steris
2023-08-02Post Ipo Equity· $540M
1962-04-23IPO
Leadership Team
Tom Polen
Chairman, CEO and President
Maureen Mazurek
Chief Sustainability and EHS Officer
Recent News
2026-01-22
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-20
Medical Device Network
2026-01-17
Company data provided by crunchbase