The ACI Group, Inc. · 22 hours ago
Administrative Associate (Part-time)
Towson, MD
Part-time
Onsite
Entry, Mid Level
2+ years expThe ACI Group, a fast-paced staffing and recruiting firm specializing in IT and healthcare, is seeking a proactive Administrative Associate to support day-to-day business operations. This role will assist the Controller and leadership team with organizing critical systems, supporting HR and client billing, and contributing to marketing initiatives.
Information TechnologyStaffing Agency
Hiring Manager
Shelley Koukoulas
Responsibilities
Support new hire onboarding (IT setup checklist, benefit packets, etc.) and other HR activities
Prepare reports, invoices, and expense tracking under direction of the Controller
Assist with creation and management of internal documentation, process checklists, and reporting tools
Monitor shared inboxes, calendars, and project trackers; flag priority items
Help maintain vendor files, client documents, and compliance materials
Ensure company systems (CRM, document repository, project trackers) are up to date and consistently used
Help draft and schedule social media and LinkedIn posts
Track performance of outbound email and LinkedIn campaigns
Maintain CRM and marketing contact lists
Coordinate light updates to website or Capabilities Decks as needed
Support occasional event planning
Assist with quality control on client deliverables and resume submittals
Help manage internal communications and SOP documentation
Qualification
Required
2–5 years in an administrative or executive assistant role
Strong organizational skills and attention to detail; able to keep others on task
Proficient in Windows 11 and Microsoft 365 (Excel, Word, Outlook, Teams) and Zoom
Comfortable in a lean, fast-moving environment with shifting priorities
Preferred
Familiarity with CRM or ATS tools preferred (e.g., Manitol, PipeDrive, HubSpot)
Self-starter with the ability to spot inefficiencies and propose solutions
Professional, proactive communicator—able to interact with senior leadership and vendors
Willingness to hold others accountable to shared processes
Interest in staffing, recruiting, or professional services is a plus
Company
The ACI Group, Inc.
The ACI Group, Inc. specializes in SME staffing for federal programs, focusing on clinical, policy, and IT expertise.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase