TRICO Companies, LLC · 7 hours ago
Executive Assistant
Burlington, WA
Full-time
Onsite
Mid Level
$70K/yr - $83K/yr
3+ years expTRICO Companies, LLC is seeking a full-time Executive Assistant to join their team in Burlington, Washington. This role provides high-level executive, administrative, and operational support to the CEO and the Director of Human Resources, ensuring effective execution of leadership priorities and organizational operations.
Building MaintenanceCommercialConstruction
Responsibilities
Manage the CEO’s calendar by scheduling meetings, coordinating travel, anticipating needs, and balancing competing priorities with sound judgment
Coordinate Leadership Team and Owners meetings, including preparing agendas, assembling presentation materials, and producing comprehensive meeting packets
Attend meetings, take detailed notes, document key decisions, and ensure accurate and timely distribution of minutes, action items, and supporting documentation
Manage and track action items, deadlines, and follow‑ups from executive meetings, ensuring timely completion through proactive communication and consistent engagement with accountable stakeholders
Maintain strict confidentiality regarding leadership discussions, organizational strategy, personnel matters, and all sensitive information
Prepare the CEO for meetings, presentations, annual business meetings, and industry events by developing briefing materials, drafting presentations, creating talking points, and managing supporting documentation
Capture detailed notes during business development and strategy discussions; prepare and distribute clear summaries and follow‑up tasks
Draft, edit, and format executive‑level communications, presentations, reports, and correspondence on behalf of the CEO
Serve as a central liaison between the CEO and internal teams, owners, clients, and external partners to support effective communication and alignment
Support proposal coordination, conceptual budget preparation, and preconstruction workflows by tracking deadlines, maintaining schedules, and ensuring deliverables stay on track
Prepare thank‑you letters, recognition messages, and outreach communications for employees, clients, and community partners
Coordinate special projects, executive initiatives, and ad hoc requests as assigned
Provide comprehensive support to the Director of HR across all recruiting and hiring activities, including drafting and posting job openings, screening resumes, coordinating interviews, and preparing interview materials
Coordinate onboarding processes by organizing new‑hire documentation, scheduling orientations, and ensuring all administrative setup and system access is completed accurately and on time
Assist with benefits administration by supporting open enrollment activities, preparing employee communications, and responding to routine benefit‑related questions
Maintain accurate HR and safety documentation, records, and tracking logs in accordance with company policies and regulatory requirements
Support safety administration efforts by tracking certifications, maintaining compliance records, and coordinating required training and recertification schedules
Provide administrative and logistical support to TRICO’s training programs, including planning, scheduling, communication, and coordination to ensure effective and well‑executed training events
Assist with employee engagement initiatives by helping plan and coordinate celebrations, training sessions, recognition programs, and company‑wide events
Support compliance efforts by preparing, maintaining, and organizing documentation and reports as directed by HR leadership
Provide backup coverage for TRICO’s reception line as needed, ensuring a positive and professional first point of contact
Perform additional HR and safety administrative duties as assigned
Represent TRICO at community, industry, and networking events as needed
Assist with planning and coordination of company participation in external events, sponsorships, and outreach initiatives
Support community engagement activities aligned with TRICO’s brand and mission
Qualification
Required
Bachelor's degree in Business Administration, Human Resources, Communications, or a related field preferred; equivalent experience considered
3-5 years of experience supporting senior executives, managing complex administrative functions, or providing high-level office coordination
Experience and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional organizational and time-management abilities with demonstrated success managing multiple priorities and competing deadlines
Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting notes, and presentations
High degree of discretion, integrity, and professionalism in handling confidential information
Proven ability to anticipate needs, identify solutions proactively, and take initiative
Strong interpersonal skills with the ability to work collaboratively across all levels of the organization and build effective working relationships
Strong digital organization skills, including file management, scheduling tools, and cloud based collaboration platforms
Demonstrated ability to remain composed in a fast-paced environment, managing tasks with accuracy and attention to detail
Reliable judgment and decision-making skills, particularly when navigating sensitive or time-critical matters
Ability to work independently while contributing to a highly collaborative team environment
Professional presence and demeanor when interacting with executives, employees, clients, and community partners
Flexibility to support occasional after-hours needs connected to executive schedules, events, or time sensitive activities
Preferred
Experience in HR administration, recruiting coordination, or employee onboarding preferred
Experience in construction, engineering, or a related industry is a plus but not required
Benefits
Competitive Compensation - We offer a pay structure that reflects your skills, experience, and contribution.
Comprehensive Healthcare - Enjoy free employee medical coverage, plus access to a full healthcare package that includes dental and vision coverage, company-paid life insurance and long-term disability, as well as options for voluntary life insurance, critical illness, and accident coverage.
Additional Support for Out-of-Pocket Healthcare Costs - We offer annual financial support to help offset medical expenses, with up to $2,000 available depending on your coverage level. Employees who waive medical coverage due to other insurance may also be eligible for up to $2,000 annually.
401(k) Retirement Plan - With up to 4% employer matching and immediate vesting to help you plan for your future.
Sick Pay & Paid Time Off (PTO) - A Sick Pay & PTO plan that ensures you can take time for yourself.
9 Paid Holidays - Celebrate and recharge with designated time off for holidays.
Performance Bonus - Be rewarded for your entrepreneurial spirit, effectiveness, and contributions to success.
Training and development - We offer in-house training from experts in our industry each month, as well as support for additional professional development to help you thrive in your career.
Networking Bonus - Receive up to $500 annually to contribute to charitable causes and make a meaningful impact in your community.
Company
TRICO Companies, LLC
TRICO is a full service construction company that delivers innovative, timely and cost effective solutions enabling our clients to successfully grow their business.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Phillips
Principal / COO
Bruce Berglin
Principal
Company data provided by crunchbase