Confidential · 7 hours ago
Executive Assistant
NYC Metro Area
Full-time
Hybrid
Mid Level
$60K/yr - $70K/yr
3+ years expConfidential company is seeking an Executive Assistant to provide comprehensive support to executives. The role involves managing complex calendars, coordinating travel logistics, and overseeing office operations and vendor relationships.
Information Technology & Services
Responsibilities
Manage complex professional and personal calendars, ensuring high-priority appointments and travel logistics are executed flawlessly
Act as the primary filter for internal and external communications; managing the 'approval flow' for contracts and critical documentation
Coordinate with external parties and manage the renewal of business permits and licenses
Execute end-to-end travel logistics and complex itinerary planning for domestic and international engagements
Serve as the lead point of contact for all office maintenance, repairs, and facility upgrades; managing relationships with building management and external contractors
Source and oversee third-party vendors (HVAC, IT infrastructure, cleaning services, and security) to ensure the workspace is always 'client-ready.'
Manage office supply inventories, ensuring the team has the tools necessary for peak performance
Ensure the office environment meets all safety standards and operational protocols
Qualification
Required
3+ years in a fast-paced environment (Finance, Operations, or Media)
Strong proficiency in Google Suite and Microsoft Office
Ability to multitask between high-level administrative tasks and physical office needs without losing attention to detail
Absolute confidentiality regarding sensitive business and personal matters
Assertive and professional verbal/written communication skills
Company
Confidential
Our clients come to us for help in recruiting the best mid-to-senior-level talents in the market.
Founded in 2014Bangalore, IN
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase