KIPP DC · 4 hours ago
Accounts Payable Manager
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$78K/yr - $85K/yr
3+ years expKIPP DC is dedicated to creating academically excellent schools and is seeking an Accounts Payable Manager to oversee the full cycle of accounts payable operations. This role is crucial for ensuring timely processing of payments and compliance with internal controls and financial policies, thereby supporting the organization’s financial health.
EducationHigher EducationNon Profit
Responsibilities
Administer and manage the corporate credit card program, including troubleshooting issues, card limits, and cancellations
Review and approve requests for high-value credit card transactions in accordance with the associated policy
Oversee the reconciliation (coding and receipts) of corporate credit card statements with employee transaction reporting in the RAMP system
Ensure strict adherence to the company's credit card policy
Serve as the primary system administrator and subject matter expert for the RAMP expense management platform, including troubleshooting and resolving any technical or user-related issues
Generate and analyze various reports from RAMP, including spending trends, compliance violations, and outstanding transaction reporting, providing insights to leadership
Process and review invoices in Workday, ensuring accuracy, proper coding, and adherence to company policies (including prepaid invoices, expedited invoices, etc.)
Process and verify employee expense reimbursements in Workday in accordance with company policies
Resolve invoice discrepancies within the Workday system, including match exceptions
Ensure timely and accurate payment processing for all invoices and expense reimbursements in Workday
Generate and analyze reports from Workday related to invoices and expense reimbursement processing
Create and maintain vendor profiles and vendor portal in Workday, ensuring data integrity, accuracy, and completeness of all required information (e.g., banking details, tax IDs, contact information)
Process vendor onboarding and offboarding procedures within Workday, adhering to internal controls and compliance requirements
Complete vendor verification for new vendors and vendors requiring updates to information (banking, tax, etc)
Manage, research, and resolve vendor inquiries related to payment status, invoice discrepancies, and W9/tax information within the Workday environment
Conduct regular reviews of vendor data in Workday to ensure compliance, identify and resolve duplicate records or inconsistencies
Execute month-end and year-end closing activities related to Accounts Payable
Generate and analyze month-end reports from Workday, such as Accounts Payable aging and vendor spend reports
Identify and resolve any discrepancies or outstanding items (banking, credit cards, etc.) impacting the month-end close
Reconcile corporate credit card statements with transaction reporting, prepare credit card accruals, and ensure accurate recording of credit card transactions
Reconcile bank statements specifically for automated payments (e.g., ACH, direct debits) to ensure all transactions are accurately recorded, investigating and resolving any discrepancies identified during the reconciliation of autopayments, coordinating with banks or vendors as needed
Train (ad hoc and annual compliance training) and support school and HQ staff regarding AP systems, policies, and procedures
Create and update clear, user-friendly training materials, user guides, and FAQs to support ongoing learning and ensure adherence to AP policies and procedures
Prepare and analyze various Accounts Payable financial reports, including aging reports, vendor spend analysis, and cash disbursement forecasts, to provide insights for financial decision-making
Ensure all Accounts Payable processes and transactions comply with company policies, GAAP, IRS regulations (e.g., 1099 reporting), and other relevant federal, state, and local financial regulations
Assist with internal and external audits, providing accurate documentation, explanations, and support to auditors
Generate IRS 1099s annually
Monitor KPIs for Accounts Payable, identify trends, and report on departmental performance to management
Uphold internal controls within the Accounts Payable function
Regularly monitor AP processes and transactions to ensure strict adherence to established internal controls and company policies
Contribute to the documentation of all accounts payable policies, procedures, and internal control frameworks
Proactively identify opportunities to strengthen existing internal controls
Qualification
Required
Bachelor's degree in Accounting or related field or
Bachelor's degree in a different field AND 2+ years of experience working on a Finance or Accounting team
Preferred
At least 3 years of relevant accounts payable experience
Experience in educational (K-12/Higher Ed) organizations
Strong understanding of accounts payable principles, practices, and procedures
Experience working in an ERP, preferably Workday
Proficiency in Microsoft Excel and/or Google Sheets
Benefits
Medical, dental, and vision insurances
Various voluntary benefits
Employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical
403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years
Company
KIPP DC
At KIPP DC schools, students develop the knowledge, skills, and confidence to become Washington DC’s next generation of leaders.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.05MKey Investors
Verizon
2024-04-01Grant· $0.05M
Leadership Team
Susan Schaeffler
Founder & Chief Executive Officer
Justin Ellis
Chief Financial Officer
Recent News
2025-05-29
Company data provided by crunchbase