Jackson Family Wines · 18 hours ago
HR and Payroll Specialist
Santa Rosa, CA
Full-time
Onsite
Entry, Mid Level
$26/hr - $27/hr
2+ years expJackson Family Wines is a company focused on delivering a high-quality employee experience through effective HR and payroll operations. The HR and Payroll Specialist will support both Human Resources and Payroll by ensuring accurate processing of employee data and transactions while maintaining compliance and operational efficiency.
Wine And Spirits
Responsibilities
Processes employee lifecycle transactions (hires, job changes, transfers, and terminations) across HRIS and payroll systems, ensuring accuracy, timeliness, and compliance
Audits new hire and employee records for completeness and accuracy; follows up on discrepancies and missing documentation
Coordinates compliant onboarding processes, including pre-employment testing, document collection, system setup, and first-day support
Conducts I-9 verification meetings with new hires as required, ensuring compliance with federal and state regulations
Maintains accurate, confidential electronic and physical personnel records in accordance with document retention and privacy requirements
Uploads and manages HR and Payroll documentation to HRIS following established protocols
Assists with maintaining and updating onboarding and employee-facing HR materials, including benefits information, regulatory notices, and required handouts
Prepares standard HR reports (new hire, separation, headcount, etc) using HRIS data
Supports HR programs and compliance initiatives such as labor law postings, OSHA reporting, commuter benefits, rewards and recognition tracking, and company-wide annual programs
Coordinates HR-related invoicing with Accounts Payable in accordance with established processes
Supports payroll operations including garnishment setup and ongoing administration, ensuring accuracy and compliance with applicable regulations
Assists Payroll with termination processing, payroll audits, and reconciliations as assigned
Provides backup support for leave of absence administration and tracking, including coordination of payroll impacts, benefits continuation, and system updates
Partners with Payroll and HR team members to ensure accurate data flow between HRIS, payroll, and leave systems
Provides responsive support to the HR Direct Service Center, addressing employee inquiries within established service-level expectations and escalating issues as appropriate
Provides backup support to other HR Specialists and the Payroll team as needed to ensure continuity of operations
Collaborates with HR and Payroll team members to improve workflows, documentation, and service delivery
Performs general HR and Payroll administrative support tasks related to document management, reporting, and operational coordination as well as owning mail services and collection and distribution for HR department
Performs other duties as assigned
Qualification
Required
2–4 years of experience supporting Human Resources and/or Payroll operations
Working knowledge of HRIS systems; UKG Pro experience strongly preferred
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
Working knowledge of federal and state employment laws and regulations
Demonstrated ability to handle confidential information with discretion and professionalism
Preferred
Written and verbal fluency in Spanish strongly preferred
Benefits
Health Benefits – Medical, Dental, Vision, Disability & Life insurance
401k with employer match
Generous time off including vacation, holidays, and paid health time
Paid volunteer time
Learning & Development opportunities
Modern Health virtual mental health & coaching visits
Wine discounts!
Company
Jackson Family Wines
Jackson Family Wines is a California-based wine company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Allison Ernst
DTC Operations Manager
Anna Pinegar
DTC Operations Support Coordinator
Recent News
2025-11-10
2025-10-17
Business News: Los Angeles Daily News
2025-10-01
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