Gerber Ciano Kelly Brady LLP · 1 hour ago
Legal Assistant
Buffalo, NY, US
Full-time
Onsite
Mid Level
$18/hr - $30/hr
3+ years expGerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join the Buffalo Office. The Legal Assistant will provide advanced administrative and legal support across the firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination.
Legal
Responsibilities
Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents
Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling
Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines
Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed
Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system
Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy
Transcribe dictation, type documents, and arrange travel accommodations as necessary
Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed
Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required
Qualification
Required
3+ years of experience in general litigation
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams
Highly proficient with case management systems and other software applications
Knowledge of State and Federal Court E-Filing
Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills
Ability to anticipate schedules and deadlines, moving projects forward proactively
Exemplary planning, prioritizing, and time management skills
Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus
Preferred
Associate's degree or higher preferred
Benefits
Health
Life
Short-term and long-term disability insurance
401(k)
Flexible work options
Paid time off
Company
Gerber Ciano Kelly Brady LLP
Based in Manhattan, the firm has seven other offices in Buffalo, N.Y.; Hartford, Conn.; London; Long Island (Garden City, N.Y.); Newark, N.J.; Philadelphia and White Plains, N.Y., and it plans immediate strategic growth in each of these locations.
51-200 employees
H1B Sponsorship
Gerber Ciano Kelly Brady LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
Kenneth L. Crooks
Chief Operating Officer
Arlow Linton
Partner
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