Southern Utah University · 12 hours ago
Administrative Assistant, II Grad and Online
Cedar City, UT
Full-time
Onsite
Mid Level
$20.33/hr - $20.33/hr
3+ years expSouthern Utah University is seeking a highly organized and detail-oriented Administrative Assistant to support their Graduate and Online Department. This role involves managing day-to-day operations, financial administration, project management, and ensuring the smooth functioning of departmental activities.
EducationHigher EducationUniversities
No H1B
Responsibilities
Budget management: Utilize Banner and other university resources to track, monitor and update departmental budgets regularly; generate and maintain budget sheets and assist with forecasting, ensure accuracy and compliance with institutional financial guidelines in coordination with payroll, accounts payable/receivable and human resources
Purchasing Card Reconciliation: Reconcile monthly purchasing card (P-card) transaction for all p-card holders within the department and submit completed statements monthly to the University auditing department; transfer all purchasing transactions weekly into the appropriate accounts; maintain accurate records and documentation for auditing purposes; resolve discrepancies and communicate with vendors as needed
Office Procurement and Inventory: Handle ordering of office supplies and equipment; process requisitions and purchase orders for vendors as needed by various departmental entities; track inventory and maintain organized records of orders and deliveries
Travel Coordination: Process and manage all departmental travel requests, including travel authorizations and reimbursements; coordinate travel arrangements such as flights, lodging and transportation; ensure adherence to University travel policies and procedures
Meeting support: Take clear and comprehensive notes during departmental meetings; assist with scheduling and preparing materials for meetings; coordinate appointments and keeps calendar for AVP of Graduate and Online programs
General Office Administration: Serve as first point of contact for departmental inquiries; manage calendars, schedule appointments, and provide logistical support for events; coordinate and manage specific seasonal projects; maintain organized digital and physical filing systems
Track budgets associated with hourly employees; process necessary paperwork for student employees within the department; assist with department training of new employees and implementing new policies and procedures both within the office and campus-wide
Provides Project Management support for the AVP Grad and Online programs. Carries out tasks and responsibilities related to strategic projects and programs as directed by the AVP of Grad and Online Programs
Other duties as assigned
Qualification
Required
Associate's degree (60 college credit hours) required, but a combination of experience and college coursework will be considered
Demonstrated ability to work remotely
Excellent organizational and communication skills
Ability to multitask and manage projects
Ability to manage spreadsheets and budgets
Preferred
Bachelor's degree
3 years of related professional experience preferred
Company
Southern Utah University
Southern Utah University is a school in Cedar City.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.26MKey Investors
US Department of Commerce, Economic Development AdministationNational Endowment for the Humanities (NEH)
2023-09-28Grant· $0.2M
2023-01-10Grant· $0.06M
Leadership Team
Mary Pearson
Chief Financial Officer
Marie Tuite
Deputy Director for External Relations/COO
Recent News
2025-08-06
Company data provided by crunchbase