Dartmouth College · 1 hour ago
Executive Assistant to the Director’s Office.
Hanover, NH
Full-time
Onsite
Entry Level
$23.13/hr - $33.96/hr
1+ years expDartmouth College is seeking an Executive Assistant to the Director’s Office who will provide administrative support to the Executive Director and assist with institutional advancement at the Hopkins Center for the Arts. The role involves scheduling, event support, database management, and facilitating communication within the Director’s Office.
EducationHigher EducationUniversities
Responsibilities
Serve as the first point of contact for the Hopkins Center Director’s Office
Direct inquiries and monitor communication on behalf of the Executive Director
Provide regular administrative support such as scheduling, daily itineraries, travel booking and reconciliation, meeting and event support, logistics planning and execution, meeting communication, preparation and distribution of relevant documents as well as note taking and follow-up
Anticipate and proactively manage communications
Provide a bridge for smooth communication between the Executive Director and internal departments
Demonstrate leadership to maintain credibility, trust and support with senior management staff
Provide technical support for the Executive Director, including upgrades for software applications as well as coordination of technology
Assist in fundraising functions to meet the development and communication goals of the Hop
Ensure gifts are accurately recorded and promptly acknowledged
Support the ongoing integrity of constituent databases
Maintain accurate records of memberships and gifts, processing of annual renewals, fulfilling membership benefits, and providing membership reports as needed
Support the Senior Development Manager in reconciliation of gifts and ensure accurate constituent data across platforms
Contribute to the way our organization uses the Tessitura customer relationship management database to its benefit
Support development and communication efforts including website, social media, e-newsletters content and development of promotional materials
May manage or supervise student assistants, including training in data entry and general office duties
Demonstrate professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all
Perform other duties as assigned
Qualification
Required
Bachelors or equivalent combination of education and experience
1-3 years of experience supporting a leadership position
Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations with a sensitivity to nuance
Strong organizational skills and ability to balance priorities and meet deadlines
Initiative, sound judgment and ability to work independently
Strong writing, detail editing and proofreading skills
Technologically savvy in the use of computers, applications, databases, tablets and smartphones
Availability and willingness to work occasional weekend and evening assignments
Commitment to diversity and to serving the needs of a diverse population
Adept at handling confidential information with excellent judgment and discretion
Willingness to utilize all forms of communication to ensure efficiency and expediency
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications
Flexible, creative, self-motivated and willing to work extended hours on occasion
Preferred
Keen interest in the arts
Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana
Comfortable navigating Apple and PC platforms
Driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) is preferred, but not required
Company
Dartmouth College
Dartmouth College is a member of the Ivy League and consistently ranks among the world's academic institutions.
5001-10000 employees
H1B Sponsorship
Dartmouth College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (9)
2022 (55)
2021 (25)
2020 (38)
Funding
Current Stage
Late StageTotal Funding
$61.2MKey Investors
US Department of EnergyAllison MagnusonAlfred P. Sloan Foundation
2022-08-25Grant
2018-10-28Grant· $10M
2018-05-07Grant· $20M
Leadership Team
Eric R Fossum
John H Krehbiel Sr. Professor of Emerging Technologies, Thayer School of Engineering
Recent News
2026-01-09
2025-12-15
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