Stanford University · 1 week ago
Administrative Associate 3 (Hybrid)
Stanford, CA
Full-time
Hybrid
Mid Level
$39.20/hr - $45.56/hr
4+ years expStanford University is one of the world’s leading teaching and research universities, and they are seeking an Administrative Associate 3 to provide administrative support to faculty and lab members in the Department of Chemical and Systems Biology. The role involves managing schedules, organizing events, composing documents, and overseeing financial transactions while fostering a collaborative work environment.
EducationHigher EducationUniversities
Responsibilities
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Create complex reports and spreadsheets which may utilize specialized software and systems
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs
Other duties may also be assigned
Qualification
Required
High school diploma and four years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing projects
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
Preferred
Bachelor's degree preferred
Benefits
Career development programs
Competitive pay that reflects market trends
Benefits that increase financial stability to promote healthy and fulfilling lives
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
alleywatch.com
2026-01-20
2026-01-17
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