Koreatown Immigrant Workers Alliance (KIWA) · 1 week ago
Executive and Administrative Coordinator
Los Angeles, California, United States
Full-time
Onsite
Mid Level
$75K/yr - $80K/yr
4+ years expKoreatown Immigrant Workers Alliance (KIWA) is a multiracial worker center dedicated to empowering immigrant workers and residents. The Executive and Administrative Coordinator provides crucial administrative support to the Executive Director and assists in the smooth operation of the organization through various administrative and operational tasks.
AssociationNon ProfitSocial
Responsibilities
Proactively coordinate the Executive Director's calendar
Provide occasional assistance with travel arrangements and manage scheduling
Coordinate meetings, prepare agendas and materials, arrange for refreshments, reservations, logistical planning, set-up and clean up for meetings and events, take notes
Manage documents requiring signatures and authorizations
Support ED in tracking data and preparing presentations and reports; manage electronic filing system
Liaise between the ED and external partners & allies, board members, consultants, members, and staff as assigned
Provide support with additional administrative and operational support as needed
Support the implementation of program work in which ED plays a significant role: generate timelines and track expenses and progress, conduct basic background research on assigned topics, prepare summaries and presentations
Attend meetings on behalf of ED as assigned
Drive ED and occasionally also materials and supplies when needed
Support HR and administrative systems and processes, equipment and vendor coordination, electronic filing systems, and maintaining organizational records
Assist with basic finance and bookkeeping tasks, such as processing invoices, coding expenses, tracking receipts, supporting monthly reconciliation workflows, and organizing materials for audits or compliance needs
Provide administrative and operational support to ensure smooth day-to-day organizational functioning
Support HR coordination, including scheduling interviews, assisting with onboarding coordination, files and system upkeep, and tracking HR-related documentation or requirements
Provide donor development support as needed in coordination with KIWA’s Development team, including maintaining donor records, preparing donor communications and acknowledgments, and supporting development-related events or activities
Qualification
Required
4+ years professional executive assistant experience
CA Driver license and vehicle in good working condition accessible whenever needed
Must be available to work in the KIWA office or at other sites
Ability to work independently and within a team while maintaining a high level of efficiency and professionalism
Strong written communication skills, including in business email correspondence
Highly organized and excellent attention to detail
Very strong interpersonal skills and ability to build relationships with a wide variety of stakeholders, including KIWA members, staff, board, and external partners
Proven ability to handle confidential information with discretion
Proficiency with G-Suite (Mail, Calendar, Docs, Sheets, Slides), Microsoft Office (Excel, Word), and Slack
Commitment to social justice, particularly in the areas of labor, housing, and immigrant rights
Native-level fluency in English required
Must be able to occasionally carry up to 30 lbs., walk up and down stairs safely, drive safely, and occasionally stand for several hours if needed
Preferred
Bilingual in Spanish or Korean a plus
Company
Koreatown Immigrant Workers Alliance (KIWA)
KIWA’s mission is to empower Koreatown’s low-wage immigrant workers for dignity and respect in the workplace and community, and to work together with other communities to realize a vision of a just Los Angeles.
2-10 employees
Funding
Current Stage
Early StageRecent News
Los Angeles Times
2024-11-19
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