TechSource, Inc · 2 hours ago
Executive Assistant Office Manager
Los Alamos, NM
Full-time
Onsite
Mid, Senior Level
$45K/yr - $65K/yrTechSource, Inc is seeking a highly capable Office Manager / Executive Assistant to serve as a central operational anchor for their Los Alamos office. This role blends executive-level administrative support with full ownership of the office environment and daily operations, ensuring leaders can focus on strategic priorities while maintaining a smooth and efficient office.
ConsultingEnvironmental ConsultingProfessional Services
No H1B
U.S. Citizen Only
Responsibilities
Provide direct administrative support to the SVP of Operations, West
Manage complex and frequently changing calendars with accuracy and discretion
Coordinate meetings, travel arrangements, and logistics
Prepare, submit, and track expense reports and related documentation
Act as a professional liaison between the SVP and internal and external stakeholders
Create a first-class experience for visitors, clients, and staff by maintaining a polished front office and taking ownership of office appearance and readiness—ensuring it is welcoming, organized, secure, and fully functional
Serve as the primary point of contact for incoming calls, mail, deliveries, and visitors
Manage office supplies, equipment, and inventory
Coordinate with property management, maintenance, janitorial services, and other vendors
Coordinate meals, refreshments, and logistics for in-office meetings, events, and special occasions
Qualification
Required
Proven experience in an office manager, executive assistant, or senior administrative role
Strong proficiency in Google Workspace and Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent organizational skills with the ability to manage multiple priorities
Excellent written, verbal, and interpersonal communication skills
Professional demeanor with sound judgment and attention to detail
Ability to work independently, take initiative, and solve problems proactively
Ability to work onsite 5 days per week in Los Alamos, NM
U.S. citizenship required
Preferred
Friendly, confident, and professional
Self-starter with a calm, no-nonsense, solutions-oriented mindset
Highly organized, dependable, and punctual
Trustworthy and discreet with sensitive information
Comfortable following established processes while identifying ways to improve them
Appreciates clear expectations, direct communication, and accountability
Values work done well and takes pride in execution
Benefits
Medical, dental, and vision insurance
Generous paid time off
Superior paid holidays
Health savings account
Flexible spending accounts
Paid life insurance benefit of 2x salary up to a maximum of $250,000
401k plan
Generous matching contribution
Stock allocations
Company
TechSource, Inc
Trusted Partners Providing Trusted Solutions TechSource, Inc.
Founded in 1998
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jeff Giangiul
President and Chief Executive Officer
Don Trost
Senior Advisor
Recent News
Terra Innovatum Global N.V
2025-11-19
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