College of Lake County · 21 hours ago
Administrative Assistant
Grayslake, IL
Full-time
Onsite
Mid Level
$17.73/hr - $17.73/hr
3+ years expThe College of Lake County is seeking an Administrative Assistant in the Student Health & Wellness Services department. The role involves providing standard and advanced secretarial and clerical duties, maintaining confidentiality, and ensuring effective operations within the department.
Higher Education
Responsibilities
Greets visitors to the Health Center, answers phone calls, handles routine inquiries and emails, schedules appointments, processes student medical records for clinical participation, and refers as appropriate
Ensures and maintains complete confidentiality of student and staff records/interactions at all times
Maintains appropriate boundaries in all interactions with students and staff, referring all those presenting to the Center to an appropriate professional physical/mental healthcare provider for consult or treatment
Prepares and/or composes basic and various correspondence, memos, agenda items, reports, meeting notes, etc
Updates and maintains database of records that includes, but is not limited to, student, employee, program, and billing information
Coordinates and maintains calendar of events, appointments, meetings, catering activities, and/or travel arrangements for department staff
Collects, compiles, and prepares data and information for various reports
Carries out recurring office procedures
Organizes and updates/maintains office files, manuals, records, bulletin boards, etc
Monitors budget and bring concerns to the attention of the Director
Processes payment requests, purchase orders, requisitions, and invoices
Maintains inventory of supplies and forms, reordering as necessary
Assists in the preparation and distribution of brochures, flyers, and other departmental materials that describe and advertise departmental programs, workshops, events, etc
Sorts and distributes mail for the department
Performs other related duties as assigned
Qualification
Required
High school diploma or equivalent
Three (3) years of office support or administrative experience
Ability to interact and engage with a diverse student body
Ability to work with confidential information
Excellent interpersonal skills
Excellent organizational and communication skills
Word processing and computer literacy
Ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities
Demonstrated sensitivity to and ability to work with the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities
Ability to establish and maintain effective working relationships with those contacted in the course of work
Preferred
Bilingual in Spanish and English
Benefits
Blue Cross Blue Shield of Illinois health
Delta Dental
Superior Vision insurance plans
Tuition support for employees and qualified family members
Three retirement plans
Disability
Group and supplemental life insurance
Health and dependent care flexible spending account plans
A compressed work week in the summer (Closed Fridays!)
Generous vacation
Sick and personal time off
14 paid holidays each year
Company
College of Lake County
We are a comprehensive community college offering a wide range of academic program choices to meet students' educational needs at different points in their lives.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kevin Appleton, CPA
Vice President for Business Services and Finance / CFO
Dr. Sylvia Johnson Jones
Executive Director-Community and Workforce Partnerships, Career and Job Placement Center
Recent News
Daily Herald
2025-04-01
Company data provided by crunchbase