The Kinsley Group · 2 days ago
Executive Assistant to the CEO & COO
East Granby,CT,US
Full-time
Onsite
Senior Level
5+ years expThe Kinsley Group is a company focused on supporting its leadership team to enhance business growth. The Executive Assistant to the CEO & COO plays a crucial role in managing executive priorities, streamlining communication, and ensuring efficient daily operations.
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Responsibilities
Own and manage the CEO and COO’s calendars end-to-end, with full authority to prioritize, schedule, and restructure as needed to protect executive time and support business priorities
Proactively evaluate meeting requests to ensure strategic value, preparation, and efficient use of time
Serve as gatekeeper for executive time by declining, delegating, or rescheduling meetings when appropriate
Build in focus time, travel buffers, and recovery time to optimize productivity
Create daily executive priority lists and schedule time for execution of key tasks
Prepare agendas, pre-reads, and meeting materials; track decisions and ensure action items are completed
Schedule and coordinate all internal and external meeting cadences
Attend weekly Leadership Team and COO L10 meetings; manage Strety, capture to-dos, maintain Weekly Headlines, and update quarterly Rocks
Attend quarterly Traction meetings and annual offsites; document outcomes and drive follow-through
Coordinate town halls across branches, including presentations, IT readiness, room setup, and catering
Prepare meeting rooms with appropriate technology, seating, materials, and refreshments
Own daily management of CEO and COO inboxes:
Eliminate clutter and junk mail
Flag urgent priorities
Draft responses in executive voice
Convert messages into actionable task lists
Maintain a 'net-zero inbox' standard
Manage all executive travel planning and logistics, including flights, hotels, dining, itineraries, and international documentation when required
Maintain executive travel preferences and curated lists of preferred hotels and restaurants
Proactively recommend venues and logistics solutions based on schedules and preferences
Build relationships with frequently used venues and partners
Prepare and manage NDAs and DocuSign workflows
Support phone communications during executive travel and assist with prioritization and decision-making
Support strategic initiatives and special projects, including technology and AI-related efforts
Coordinate closely with IT to ensure executive devices, systems, and meeting technology are fully functional and tested
Manage COO expense reporting and reconciliation
Provide limited personal and household support as approved by leadership
Handle confidential and sensitive matters with the highest level of discretion and professionalism
Qualification
Required
Proactive and exceptionally organized
Ability to thrive in a fast-paced, dynamic environment
Strong technical skills
Excellent judgment
Genuine desire to be helpful and dependable
Ability to anticipate needs before they arise
Maintain a calm and positive presence
Take pride in creating structure and clarity for others
Own and manage the CEO and COO's calendars end-to-end
Evaluate meeting requests for strategic value and efficient use of time
Serve as gatekeeper for executive time
Create daily executive priority lists
Prepare agendas, pre-reads, and meeting materials
Track decisions and ensure action items are completed
Schedule and coordinate all internal and external meeting cadences
Attend weekly Leadership Team and COO L10 meetings
Document outcomes and drive follow-through in meetings
Manage daily management of CEO and COO inboxes
Eliminate clutter and junk mail
Flag urgent priorities
Draft responses in executive voice
Convert messages into actionable task lists
Maintain a 'net-zero inbox' standard
Manage all executive travel planning and logistics
Maintain executive travel preferences
Build relationships with frequently used venues and partners
Prepare and manage NDAs and DocuSign workflows
Support phone communications during executive travel
Support strategic initiatives and special projects
Coordinate closely with IT for executive devices and meeting technology
Manage COO expense reporting and reconciliation
Handle confidential and sensitive matters with discretion and professionalism
Preferred
5+ years of experience supporting senior executives (CEO/COO level strongly preferred)
Proven success in fast-paced, high-expectation environments
Exceptionally proactive mindset with strong anticipation of needs and follow-through
Advanced technical proficiency, including Microsoft Outlook, Excel, PowerPoint, and Word
Experience with calendar management systems (Outlook)
Experience with DocuSign or similar e-signature tools
Experience with Microsoft Teams, Zoom, and collaboration platforms
Familiarity with EOS tools such as Strety (or ability to learn quickly)
Outstanding organizational and time-management skills
Strong written and verbal communication skills
High level of professionalism, emotional intelligence, and sound judgment
Ability to work independently, make decisions, and manage up effectively
Experience working in an EOS-driven organization preferred
Proven ability to maintain confidentiality and represent the executive office with confidence and discretion
Company
The Kinsley Group
In 1964, Kenneth N. Kinsley laid the foundation of Kinsley Power Systems, marking the beginning of a remarkable journey.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Matthew T Borowiec
Chief Operating Officer
Ken Kinsley
Founder
Company data provided by crunchbase