ANSER · 6 hours ago
Senior Executive Assistant
Chantilly, VA
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expANSER enhances national and homeland security by strengthening public institutions. They are seeking an Executive Assistant to serve as a strategic partner, managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives.
ConsultingNational SecurityNon ProfitPublic SafetyRisk Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage all aspects of senior executive daily agenda
Coordinate meetings, travel arrangements, and event planning
Manage confidential information and communications
Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives
Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests
Complete personnel actions to include updating org charts and maintaining office phone tree
Manage onboarding support to include managing suite access and office security groups
Oversee office-level award tracking and communication for deadlines and submission status
Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;’
Facilitate travel arrangements and process travel accountings for Senior Leaders
Receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner
Summarize correspondence, highlight key issues, and follow up to ensure timely response
Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines
Support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations
Disseminate schedules to appropriate staff and stakeholders
Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions
Maintain and update the BPO Records Management Plan
Research and prepare background information on topics and meeting attendees
Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel
Track and monitor ongoing projects and initiatives, as directed
Qualification
Required
Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph
Bachelor's Degree
Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC
Advanced proficiency and knowledge of Microsoft Office Products and standard applications
Exceptional organizational and time management capabilities
Exceptional, polished communication (verbal, written, and interpersonal) skills
Proven experience using discretion and professionalism when handling sensitive information
Preferred
Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER
Superior ability to adapt to a rapidly changing work environment while maintaining flexibility
Strategic thinking and decision-making capabilities
Unparalleled ability to multitask and prioritize effectively
A knack for anticipating needs and proactively solve problems
Company
ANSER
In 1958 the Air Force needed a technically qualified unbiased organization that could rapidly provide analysis for identified and evolving mission requirements.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Steve Hopkins
President / Chief Executive Officer
John Lambeth
Chief Information Officer
Recent News
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