Vaco by Highspring · 22 hours ago
Executive Administrative Assistant
Frankfort, KY
Full-time
Onsite
Mid, Senior Level
$40K/yr - $45K/yrVaco by Highspring is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. The role involves managing complex schedules, handling confidential information, and ensuring the smooth operation of executive-level activities.
Staffing & Recruiting
Hiring Manager
Connor Owen
Responsibilities
Provide comprehensive administrative support to executive leadership
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Prepare, review, and edit correspondence, reports, presentations, and other documents
Serve as a primary point of contact between executives and internal/external stakeholders
Coordinate meetings, including agenda preparation, materials, logistics, and follow-up action items
Handle confidential and sensitive information with the highest level of discretion
Screen and prioritize emails, phone calls, and other communications
Track deadlines, projects, and deliverables to ensure timely completion
Assist with expense reports, invoices, and budget tracking as needed
Support special projects and initiatives as assigned
Qualification
Required
Proven experience as an Executive Administrative Assistant or in a similar senior administrative role
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism, discretion, and integrity
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
Ability to work independently and exercise sound judgment
Strong problem-solving skills and attention to detail
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase