Traverse City Area Public Schools · 5 days ago
DISTRICT: Administrative Assistant to the Music Department, 35 hrs/week
Traverse City, MI
Full-time
Onsite
New Grad, Entry Level
$18/hr - $23/hrTraverse City Area Public Schools is looking for an Administrative Assistant to the Music Department. This role provides administrative, clerical, and bookkeeping support to the K-12 District Music Department Coordinator and serves as the central organizational and information hub for all music-related operations across the district.
EducationKnowledge ManagementTraining
Responsibilities
Serves as the primary district-wide and community information resource for the district’s Music Department
Maintains accurate and up-to-date resources and information in the shared Music Department Google Drive and other file systems
Develops, maintains, and shares approximately 15 Music Department electronic calendars
Processes calendar and facility requests for music staff, including associated work and technology/asset tickets
Coordinates and processes TCAPS and charter bus requests for community performances, adjudicated festivals, and other music-related events
Coordinates scheduling, delivery, and pickup of traveling music labs, including shared-time school locations
Coordinates chaperone, clinician and accompanist vetting and related documentation; including processing timesheets and Independent Contracts
Processes and enters all guest teacher/substitute requests related to music in-services and trip/performance absences
Develops and maintains accounting records for the Music Department, including the twelve Secondary Ensembles, Elementary General Music, TCAPS Montessori, and the Music Office accounts
Develops Music Department budget with the K-12 District Music Coordinator
Reconciles and resolves Business Office accounting records with Music Department accounts
Make purchases and process payments/invoices for the Music Department staff and ensembles; sets up annual Purchase Orders
Manages Music Department staff purchasing cards and reconciles credit card statements
Assists with VPAA bond bids and purchases
Handles communication, record keeping, and payments of Music Department Scholarships
Orders, distributes, and maintains records for the Music Department fall fundraiser
Manages the inventory of Music Department instruments and equipment
Assists Music Boosters with various projects as needed, including mini-grants and scholarships
Perform other duties as assigned
Qualification
Required
Minimum education requirement is a high school diploma
General knowledge of math and accounting principles required
Interpersonal skills necessary to deal effectively and courteously with students and school personnel
Ability to follow directions
Ability to work independently
Ability to assist with maintaining records of student progress
Excellent organizational and time management skills
Analytical ability necessary to gather and interpret data
Ability to resolve conflict
Dependable, reliable, and protective of sensitive/confidential information
Exceptional attention to detail and follow-through to meet deadlines
Must be able to report on a regular and consistent basis
Maintain consistent and punctual attendance
The person in this position needs to be able to move about the office setting, including stooping or crouching to access file cabinets, office machinery, etc
Duties include walking and physical activity
Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students
The ability to listen and effectively orally communicate information and ideas to a diverse population
Ability to effectively discern information and formulate appropriate action(s)
Ability to critically think and provide appropriate solutions
Ability to work effectively and efficiently
Occasionally moves boxes and office supplies weighing up to 20 lbs across the office for various needs
Ability to drive to various locations throughout the district
The individual selected for this position will be required to pass a criminal history background check
Preferred
Previous college credit, WorkKeys certification or college degree preferred
Advanced knowledge of Google Suites preferred
Benefits
TCCAPSA Master Agreement
TCCAPSA Benefits
Company
Traverse City Area Public Schools
Traverse City Area Public Schools offers a variety of high quality academic and extracurricular programs.
Founded in 1884
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Karyn Hertel
Partner In Education Coordinator
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