Big Bend Hospice · 1 day ago
Accounts Payable Specialist
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
$23/hr - $27/hr
2+ years expBig Bend Hospice (BBH) is your “Hometown Hospice” providing compassionate end-of-life care for over 40 years to the Big Bend region. They are seeking an Accounts Payable Specialist who will be responsible for processing and verifying vendor invoices, managing vendor records, and supporting month-end close through accruals and reconciliations.
Health CareHospital
Responsibilities
Receive and review New Vendor Packet to ensure completeness and compliance with company policies
Handle full cycle accounts payable functions
Process and verify vendor invoices for accuracy and completeness
Enter and code invoices into bill.com for approval
Match invoices to vendor contract terms
Research and resolve discrepancies or missing documentation with vendors and internal departments
Prepare and maintain audit-ready supporting documentation
Manage red and white forms/items
Process initial receipt of forms, export, code, and send claims to managers
Follow up with managers on pending approvals
Cost out approved claims and process payments
Create and fax denial letters with supporting documents for rejected claims
Maintain a secure and organized vendor file system
Assist with month-end closing and provide monthly accruals
Perform monthly accounts payable reconciliations
Respond to inquiries in a friendly and courteous manner
Collaborate with team to improve accounts payable processes
Ensure proper tax coding for year-end 1099 reporting
Support process improvements in accounts payable
Reconcile vendor accounts monthly with Accounting Managers
Provide assistance to senior accounting officers as needed
Perform other duties as assigned
Qualification
Required
Minimum of 2 years of accounts payable or related accounting experience required
Experience working with accounts payable systems (Bill.com preferred) and ERP/accounting software
Proven experience in invoice processing, vendor management, and account reconciliations
Understanding of basic principles of finance, accounting, and bookkeeping
Attention to Detail – Ability to process high volumes of invoices and documentation with accuracy and precision
Organizational Skills – Capable of maintaining secure and well-organized vendor files, records and supporting documents
Analytical Skills – Strong problem-solving abilities to research and resolve invoice discrepancies and missing documentation
Time Management – Ability to manage multiple tasks, meet deadlines, and follow up promptly with vendors and internal departments
Communication Skills – Strong written and verbal communication skills to interact professionally with vendors, managers, and team members
Technical Proficiency – Proficient in using accounts payable systems, Microsoft Office Suite, and ERP/Accounting Software
Knowledge of Accounting Principles – Understanding of accounts payable processes, accruals, reconciliations and tax coding for 1099 reporting
Confidentiality – Maintain strict confidentiality of financial and vendor information
Adaptability – Flexibility to perform ad hoc duties and adjust to changes in processes or priorities
Ability to work in a fast-paced environment and handle multiple tasks with precision and thoroughness
Excellent work ethic and dependability
Must be able to work both independently and in team environment
Valid driver's license, auto insurance, and reliable transportation
Strong and secure home internet connection
Commitment to BBH's core values: integrity, compassion, and accountability
Preferred
Associate's degree in Accounting, Finance or related field preferred
Familiarity with 1099 tax reporting requirements is a plus
Benefits
Competitive Salary
Robust Employee Benefits
Recognition
Public Service Loan Forgiveness (eligible for most roles)
Company
Big Bend Hospice
Big Bend Hospice: Community Experts in End-of-Life Care Founded in 1983 as the first non-profit hospice in Tallahassee, we remain grounded in our Big Bend region, serving families across Franklin, Gadsden, Jefferson, Leon, Liberty, Madison, Taylor, and Wakulla counties.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jon Wood
Chief Operating Officer/Chief Financial Officer
Terri Cardosi, MBA, LSSGB
Chief Financial Officer
Company data provided by crunchbase