Aston Carter · 7 hours ago
Executive Assistant
Morristown, TN
Contract
Onsite
Senior Level
$36/hr - $40/hr
5+ years expAston Carter provides world-class corporate talent solutions, and they are seeking a highly skilled Executive Assistant to support the CEO. The role involves managing complex global calendars, coordinating meetings, overseeing travel arrangements, and acting as a liaison between executives and external partners.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage complex global calendars with precision, coordinating meetings across multiple time zones and shifting priorities
Plan and support executive and board meetings, including agenda development, presentation creation, and briefing preparation
Arrange and manage domestic and international travel, itineraries, logistics, and expense reporting
Oversee high‑level inbox management, triaging communication and drafting responses when appropriate
Act as a trusted liaison between executives, staff, and external partners while maintaining strict confidentiality
Provide additional support to HR, Sales, Customer Service, Inside Sales, and general administrative departments as needed
Assist with ad hoc reporting such as sales reports, cross‑functional updates, and document preparation
Support office organization, workflow consistency, and communication across multiple global locations
Work onsite at least four days per week to stay connected to plant operations and team dynamics
Demonstrate strong situational awareness—knowing when to lead, support, or step back
Adapt seamlessly to changes in priorities and fast‑moving operational needs
Uphold a high standard of professionalism with strong attention to detail and consistent follow‑through
Manage, adjust, and prioritize executive calendars, including rescheduling or declining meetings on behalf of executives
Independently triage communications, draft messages, and elevate urgent matters appropriately
Make decisions regarding travel arrangements and itinerary adjustments
Lead coordination of executive and board meetings, including agenda planning and attendee logistics
Qualification
Required
5+ years of experience supporting C-suite or senior executives (manufacturing or fast-paced operations preferred)
Bachelor's degree required—Business Administration preferred; finance or data emphasis beneficial
Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams)
Exceptional written and verbal communication skills
Outstanding organizational and time-management abilities
Expertise in global scheduling and real-time decision-making
High level of confidentiality, discretion, and integrity
Professional, calm, polished presence with the ability to communicate urgency respectfully
Strong accuracy, attention to detail, and low tolerance for errors
Ability to work independently while contributing as a dependable team member
Ability to work in an office environment with frequent computer use
Comfortable occasionally lifting 10–20 lbs (files, supplies, office materials)
Excellent communication skills across phone, email, and in-person interactions
Ability to shift priorities quickly while maintaining ethical standards
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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