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Duchesne County · 6 days ago

Justice Court Clerk/Part-Time

Duchesne, UT

Part-time

Onsite

New Grad, Entry Level

$16/hr - $17/hr

Duchesne County is seeking a Justice Court Clerk to support the functions of the 8th District Justice Court. The role involves performing administrative and clerical duties, maintaining court records, and assisting the public with court-related inquiries.

Government Administration

Responsibilities

Works under general supervision in performing various in-court duties

Maintains cross reference recovery system; opens mail, sorts and processes

Takes minutes and maintains record of court proceedings; enters minutes

Opens and closes court as required

Marks, handles, and is responsible for keeping and releasing of exhibits

Receives dockets and files incoming citations, complaints notices of appeal

Prepares orders to show cause and distribution of all judgments and orders

Performs customer service duties; receives telephone calls and assists public in resolving questions regarding various processes and paperwork; provides information about court procedures and schedules; sets appointments

Administers fines based on Uniform Fine and Bail Schedule or maintains and monitors trusts if not guilty is entered

Cashiering duties include: taking payments over the counter, credit card payments, and cash bail received from the Duchesne County Jail

Tracks payments made through the mail and credit card system; balances daily receipts; receives and processes requests for small claims proceedings; maintains accurate record of small claims judgment files

Prepares affidavits and orders; sets hearings, collects fees and initiates docketing

Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions

Prepares a variety of notices including notices of trial and pre-trial

Performs confidential secretarial functions and prepares legal correspondence

Reviews citations; abstracts; tracks payment records of defendants to assure conformity to judgments and payment schedules; tracks cases that are classified as failure to appear; utilizes legal processes such as late notices, summons, bench warrants, warrants of arrest, orders to show cause; receipts money for bail forfeitures, fines; and issues receipts

Prepares, with approval and instruction from judge, various court documents such as rulings, judgments, arrest and bench warrants; prepares and issues warrants and orders to show cause for judge's signature; enters warrants on the state system and mails orders to show cause to defendant's

Arranges appropriate dates of transportation when arrests are made in other jurisdictions; computer entry of case information; maintains tickler files and monitors when payments are due (end of court probation etc.)

Prepares case filing, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DLD); maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defenses attorneys, public defenders, adult probation and county offices

Researches source documents for relevant data to produce legal papers and court documents; types various reports, memoranda, forms, abstracts, appeals and other court documents; transmits materials according to established procedures and deadlines

Performs other duties as business needs necessitate

Performs various in-court duties under close supervision

Responsible for the supervision of the Justice Court Deputy Clerks

Takes minutes and maintains record of court proceedings; makes minute entries; opens and closes court as required; administers oath to witnesses and jurors; marks, handles, and is responsible for keeping and releasing of exhibits

Arranges for interpreters and for video in custody hearings with jails throughout the state

Receives and dockets notices of appeal

Balances, verifies and prepares daily deposits

Maintains and monitors trust account and issues necessary checks

Maintains and completes monthly reports and submits them to the County and AOC

Works closely with the judge, prosecutor and attorney to schedule calendar dates

Under close supervision of the judge, types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court

May review reports, records and work products

Informs judge of docket status and schedule; may obtain potential juror list and processes according to court procedures

Inputs and retrieves criminal information as needed to comply with record keeping requirements

May serve as the Terminal Agency Coordinator (TAC)

Performs other duties as business needs necessitate

Qualification

Court proceduresLegal documentationCustomer serviceRecord keepingTime managementSupervisory skillsAttention to detailCommunication skills

Required

Works under the general supervision of the elected 8th District Justice Court Judge

Performs a variety of working level, general administrative and complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the Duchesne County Justice Court

To ensure work performance, effective time management practices, and attention to detail

To conduct research and assist the County's Justice professionally and efficiently

To articulate and convey information accurately and appropriately to attorneys