Huy Cool Refrigeration LLC · 1 week ago
Core Elements - Executive Administrative Assistant
Houston, TX
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $65K/yrHuy Cool Refrigeration LLC is a licensed and insured commercial refrigeration servicing and maintenance company. They are seeking an Executive Administrative Assistant to support leadership and consulting teams with administrative, reporting, and basic bookkeeping tasks in a fast-paced, entrepreneurial environment.
Mechanical Or Industrial Engineering
Responsibilities
Manage calendars, scheduling, and meeting coordination
Prepare agendas, notes, follow-ups, and reminders
Handle professional correspondence and document preparation
Maintain organized digital files and records
Assist with preparing client reports and documentation
Track tasks, deadlines, and administrative follow-through
Support invoicing, billing, and payment tracking
Reconcile receipts, expenses, and basic financial records
Maintain organized financial documentation
Coordinate with external bookkeeping or accounting partners
Provide administrative support across multiple consulting engagements
Qualification
Required
Proven experience as an administrative or executive assistant
Strong organizational and time-management skills
High attention to detail and accuracy
Strong written and verbal communication skills, with the ability to provide clear daily updates to executives on progress, priorities, and outstanding items
Ability to work independently and manage multiple priorities
Comfort working with numbers, spreadsheets, and financial records
Professional demeanor and discretion
Ability to work in a fast-paced, entrepreneurial environment
Preferred
Experience in professional services or consulting
Bookkeeping or accounting support experience
Proficiency with Microsoft Excel or Google Sheets
Experience using QuickBooks, Notion, or similar tools
Benefits
Health insurance (medical, dental, and vision)
Paid time off (PTO) and paid holidays
Stable, full-time position with long-term growth potential
Exposure to executive-level consulting and entrepreneurial businesses
Company
Huy Cool Refrigeration LLC
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase