Vanderbilt University · 18 hours ago
Office Manager, Equal Access
Nashville, TN, United States
Full-time
Onsite
Entry, Mid Level
2+ years expVanderbilt University is a prestigious institution dedicated to advancing knowledge and transforming lives. They are seeking an Office Manager for the Office for Equal Access, responsible for providing administrative support and ensuring smooth operations within the office.
E-LearningEducationHigher Education
Responsibilities
Provide administrative support, including answering telephones, assisting visitors, and triaging administrative issues
Schedule meetings across multiple calendars to assure timely completion of core office functions
Coordinate logistical arrangements for meetings including space reservations, catering (if required), audio/visual needs, and equipment set up. Rescheduling locations as meetings move and proper notification for meeting attendees
Maintain accurate and complete records, update websites, and create reports from case management database
Coordinate with team members to assure accurate data collection, curation, and reporting
Manage office communications, including physical and electronic mail
Arrange travel including airline and hotel reservations, ground transportation arrangements, and expense reports
Review and facilitate requests for interpreters, translations, and temporary, mobility-related accommodations
Requisition supplies, printing, promotional materials, and other services
Maintain optimal office space, including oversight of common areas
Prepare, edit, and distribute meeting agendas and minutes
Format, proofread, and redact reports, agreements, and correspondence
Additionally, undertake any other responsibilities as needed
Qualification
Required
A high school diploma or equivalent is required
At least two years of related work experience in office administration is required
Strong customer service skills are required
Thorough working knowledge of the full suite of Microsoft Office products is required
Strong verbal and written communication skills are required
Strong proofreading skills are required
Attention to detail is required
Strong professional integrity and the ability to maintain the privacy of information is required
Preferred
A Bachelor's degree from an accredited institution of higher education is preferred
Knowledge of case management processes, particularly in equity-related fields, is preferred
Experience with redaction tools is preferred
Experience working with a diverse population is strongly preferred
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
Recent News
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