The Executive Leadership Council (ELC) · 2 days ago
Executive Administrative Partner (Executive Assistant)
Washington, DC
Full-time
Hybrid
Senior Level
$90K/yr - $120K/yr
5+ years expThe Executive Leadership Council (ELC) is the preeminent member organization for the development of diverse global leaders. They are currently seeking an Executive Administrative Partner (Executive Assistant) to provide high-quality administrative, logistical, and operational support to the Executive Leadership Team, ensuring the team operates with focus, efficiency, and precision.
AssociationNon Profit
Responsibilities
Provide direct administrative and operational support to members of the Executive Leadership Team as directed by the Chief of Staff
Manage multiple complex calendars, coordinating internal and external meetings, resolving scheduling conflicts, and ensuring executives' time aligns with organizational priorities
Track and support ELT deliverables, follow-up actions, and recurring reporting requirements to ensure accountability and timely completion
Coordinate materials and logistics for recurring ELT meetings, retreats, and strategic sessions
Serve as the central liaison between the ELT, the Chief of Staff, and other departments on scheduling, communication, and workflow management
Prepare, proofread, and format Board and Board committee meeting decks and related presentation materials in partnership with the Chief of Staff and department leads
Collaborate with the Chief of Staff and Director of Board Operations to ensure timely completion, review, and submission of materials for Board and Committee meetings
Maintain version control, ensure quality assurance of content and formatting, and coordinate deadlines for ELT contributors
Support development of cross-departmental decks and publications, including leadership updates, internal briefings, and annual deliverables (e.g., impact reports or publications)
Collect, synthesize, and format content from multiple ELT members and departments, ensuring alignment with Executive Office standards for tone, accuracy, and visual presentation
Coordinate and manage all domestic and international travel arrangements for the ELT, including flights, hotels, ground transportation, and itineraries
Prepare comprehensive travel packets, including meeting agendas, event logistics, and relevant briefing materials
Plan and manage logistics for ELT offsites, leadership retreats, and internal events, including venue selection, vendor coordination, catering, and onsite support (as directed by ELT)
Manage and submit expense reports for ELT members, including reconciliation, coding, and tracking of reimbursements
Serve as the point of contact for resolving discrepancies or issues related to expense policies and approvals
In collaboration with the Office Manager, coordinate procurement requests, supply orders, and vendor payments as needed for ELT projects and events
Prepare agendas, gather materials, and distribute pre-read packets for ELT meetings
Attend meetings as requested to record key decisions, notes, and action items
Follow up on action items to ensure progress and accountability
Draft, proofread, and edit internal communications, memos, and presentation materials for the ELT
Maintain the confidentiality of all organizational, personnel, and financial information
Perform reception duties, including answering phones and receiving packages and mail
Distribute mail and packages within the office
Maintain records and filing systems; assist departments in complying with record retention policies
Order office supplies and furniture for staff use in accordance with purchasing policies and budgetary restrictions
Coordinate organizational banking deposits with the Finance department
Coordinate office security by issuing building access keys and assigning appropriate levels of access
Coordinate housekeeping services, ensuring that an organized professional office environment is maintained
Coordinate and make arrangements for office meetings, including setting up the meeting space, securing catering, and purchasing supplies
Serve as the primary point of contact building management
Maintain positive relationships with all vendors to ensure the best service and pricing is received
Coordinate office space alterations and moves as needed
Coordinate the maintenance of office equipment and furniture as needed
Arrange for shipments as needed
Provide limited technical support to ELC staff and members
Participate in new hire orientation as needed
Maintain accurate digital filing systems for the ELT and Executive Office, ensuring accessibility, confidentiality, and document version control
Manage shared drives and archives (e.g., SharePoint, Teams, or OneDrive) to ensure consistent organization and governance
Support onboarding and offboarding documentation for ELT members in coordination with HR
Work in close collaboration with the Chief of Staff to synchronize administrative workflows with strategic priorities
Ensure that all scheduling, materials, and communications reflect the strategic direction set by the CEO and the Executive Leadership Team
Provide administrative insight and feedback to support the Chief of Staff's management of the ELT'S operating rhythm
Serve as a trusted liaison between the Executive Office, Executive Leadership Team, and internal or external stakeholders, maintaining professionalism and alignment with organizational values
Contribute to the achievement of established department goals and objectives and adhere to department policies, procedures, quality standards, and safety standards
Maintain current professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional associations
Ability to work in a fast-paced office environment, demonstrating a flexible approach with short deadlines
Promote a culture of high performance and continuous improvement that values learning and a commitment to quality improvement
Ability to maintain high project organization, multitask, and a focus on quality of results with attention to detail in a fast-paced environment
Create and manage a seamless information sharing workflow within the Executive Office, ELT, and the overall organization
Perform other duties as needed
Qualification
Required
A Bachelors degree in Business Administration, Management, Non-Profit Leadership or another relevant academic discipline
Minimum of 5+ years of experience supporting C-suite or senior executives, preferably within a large nonprofit, corporate, or a complex organizational environment
Proven track record managing multiple executive calendars, travel logistics, and complex scheduling with a high degree of professionalism
Experience preparing high-level presentations and Board materials
Demonstrated success in administrative operations and expense management
Experience partnering with senior leadership, boards, and external stakeholders
Demonstrated success in Proactive Ownership such as the anticipation of needs, identifies solutions, and taking initiative
Excels at managing multiple priorities with strong attention to detail and follow-through
Exceptional written and verbal communication skills; able to prepare polished executive materials
Maintains confidentiality and demonstrates professionalism in all interactions
Preferred
Master's degree preferred
Company
The Executive Leadership Council (ELC)
The Executive Leadership Council is an independent non-profit founded in 1986 that opens channels of opportunity for the development of global executives to positively impact business and our communities.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michael Hyter
President and CEO
Nicole Monson
Chief Legal and Human Resources Officer
Recent News
2025-09-25
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