University of Oregon · 1 day ago
Schnitzer School of Global Studies Administrative and Executive Support Specialist
Eugene, OR
Full-time
Onsite
Mid Level
$20.98/hr - $31.63/hr
3+ years expThe University of Oregon is seeking an Administrative and Executive Support Specialist for the Schnitzer School of Global Studies and Languages. This role is responsible for providing comprehensive administrative and executive support, coordinating data collection, managing awards, and overseeing event planning, while collaborating with the school's leadership team.
BiotechnologyEducation
Responsibilities
Ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support
Collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director
Coordinates data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs
Encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership
Oversees event planning and execution of Schnitzer School-sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements
Supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle
Assists with public outreach initiatives, including social media, publicity, and representation at university events
Qualification
Required
Three (3) years of clerical/secretarial experience which included:
One (1) year at full performance level performing typing, word processing, or other generating of documents
Lead work responsibility or coordination of office procedures
Excellent organizational and time management skills, with attention to detail
Effective communication skills
Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment
Ability to effectively work independently and as part of a team, providing support where needed
Proficiency with Microsoft Office 365 software, and the ability to learn new software
Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment
Preferred
Experience in a college or university setting
Experience working in Banner Information System or Cognos
Experience with communications and/or social media
Experience planning and/or conducting special events
Benefits
Health insurance
Retirement plans
Paid time off
Company
University of Oregon
Nestled in the lush Willamette Valley, with an easy drive to both the Pacific Ocean and the Cascade Mountains, the University of Oregon is renowned for its research prowess and commitment to teaching.
1001-5000 employees
H1B Sponsorship
University of Oregon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (35)
2024 (39)
2023 (42)
2022 (60)
2021 (42)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Webb Sussman
Chief Executive Officer (ret.)
Emma Leland
Co-Founder + President of Flight Crew
Recent News
Alfred P. Sloan Foundation
2023-10-30
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