Oregon State University · 12 hours ago
Undergraduate Program Coordinator
Corvallis, OR
Full-time
Onsite
Mid Level
$50K/yr - $70K/yr
3+ years expOregon State University is seeking an Undergraduate Program Coordinator for the School of Electrical Engineering and Computer Science. This role involves managing undergraduate program operations, supporting students and faculty, and participating in special projects related to undergraduate education and research activities.
EducationNon ProfitUniversities
Responsibilities
Assist the Associate Head for Undergraduate Programs (AHUP) in providing oversight and direction to the students and day to day operations of the undergraduate programs in EECS
Assist the AHUP in resolving personnel issues, issuing recommendations in routine and ongoing issues, or those affecting instructional faculty
Manage the Undergraduate Learning Assistants (ULAs):
Recruit, hire and assign undergraduate student workers as course ULAs
Develop and organize ULA training events, such as orientation, recruitment, and hiring, and ensuring they have completed all required university related trainings to support their assigned courses while meeting all university requirements for such appointments
Maintain and update training materials for ULAs
Serve as a liaison between faculty and ULAs during assignment to courses
Supervise ULAs in the program, applying policy, and escalating cases to the SAH as necessary; and Manage assigned budget for ULA’s
Update and maintain the schedule of classes and general catalog information:
Act as the liaison between the school and the College of Engineering to maintain records of all faculty teaching assignments and providing a course schedule up to two years in advance
Provide enrollment data for management review as needed to aid in school operations related decision making, which include providing historical and demographic information on course enrollment to assist with operational decisions, program assessments, and reports
Resolve all program issues and ensure program compliance with university rules, laws, policies, and procedures
Represent the EECS Undergraduate Programs at School meetings and other university meetings/events as needed
Furnish information necessary for internal and external communications and reporting. (CORE Reports)
Manage Student Success Program with the goal of healthy and happy students who are successful in their studies and after they graduate
Organize Annual Welcome & Reception for students
Organize seminars to help students understand topics such as industry relations, resume workshops, MECOP, scholarships, financial aid, advising communications, community partners, mental health, foodbank and awareness
Manage peer mentoring program, which involves one-on-one or group guidance on course registration, resume development and proofreading, and applying for scholarships, internships, and jobs; and
Work with Industry Relations to invite industry members to participate in our mentorship program
Manage undergraduate Scholarship approval program (Scholar Dollars)
Assist with Promotion and Tenure process (e.g., Student Letters)
Identify and organize required materials and information for the ABET accreditation process. Communicate with faculty to gather materials and ensure completeness
Compile data from ABET material to provide reports and analysis to support program decision making and ABET reporting
Gather syllabi and CVs from faculty and review for accuracy and completion for the School and ABET
Enter proposals into the OSU Curriculum Inventory Management (CIM) System and track progress and alert individuals for needed input
Attend and assist with EECS Curriculum Committee meetings
Assist EECS faculty and students with Concur travel support requests
Assist with school approved visitors and Instructor/staff candidate travel support
Maintain tracking spreadsheet for Concur travel and expense actions
Resource material updates, program assessment projects, development of surveys, and projects as assigned by supervisor
Other duties as assigned
Qualification
Required
Bachelor's degree in education, engineering, social sciences, communications, counseling, business, or related field
Three years of experience supporting academic programs or providing administrative, operational, or program management support in a complex organizational environment. Experience should include activities such as coordinating student or academic services, managing program workflows, supporting recruitment or hiring processes, maintaining records or databases, or providing operational support to faculty, students, or staff
Demonstrated experience in successfully providing customer service to a broad range of people
Outstanding interpersonal communication skills
Competency in computer skills including spreadsheets, word processing software, web-enabled business applications and demonstrated experience with databases
Demonstrated commitment to promoting an inclusive working environment
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Preferred
Master's degree in education, engineering, social sciences communications, counseling, business, or related field
Experience in program development and administration
Experience working in an academic setting
Demonstrable advanced skills in written and oral communication
Excellent organizational skills
OSU HRIS system(s) experience (i.e.; CORE, Concur, Workday)
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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