BGO · 20 hours ago
Administrative Assistant
Bethesda, MD
Full-time
Onsite
New Grad, Entry LevelBGO is a global real estate platform that values innovation and teamwork. The Administrative Assistant will provide professional administrative and office support to the Bethesda team, ensuring smooth day-to-day operations and effective collaboration across departments.
Real Estate
Responsibilities
Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics
Arrange domestic and occasional international travel, including itineraries and expense reporting
Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF
Process invoices and expense reimbursements in accordance with company procedures
Coordinate obtaining signatures and document approvals through DocuSign and other company systems
Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional
Handle incoming and outgoing mail, FedEx, UPS, and other courier services
Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly
Assist with coordinating special events, including catering and office gatherings
Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination
Act as the office’s Notary Public for official BGO documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements
Collaborate with administrative peers across BGO offices to ensure consistent support and share best practices
Maintain accurate property and contact information in Nintex, ensuring updates for property management teams, joint venture partners, and BGO team members are current
Update Asset Manager assignments in RealPage BI to support accurate reporting in the BGO DataHub and Quarterly Data Review process
Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio
Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks
Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders
Schedule regular and ad hoc meetings for Asset Managers and assist with related materials
Support ad hoc projects including data organization, presentation formatting, and general administrative assistance
Qualification
Required
Strong organizational, communication, and multitasking skills
Active Notary Public commission (or willingness to obtain upon hire)
Professional demeanor and ability to maintain confidentiality
Advanced knowledge of Outlook, Excel, Word, PowerPoint and Adobe
Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment
Collaborative and service-oriented mindset
Bachelor's degree (B.A./B.S.) from four-year college or university
Company
BGO
BGO specializes in real estate investment management services.
Founded in 1911
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Andrew Yoon
COO & Managing Partner
Marlene Farias
National Vice President Sustainability & Technical Services
Recent News
NH Business Review
2026-01-22
Business Standard India
2026-01-13
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