San Ysidro Health · 14 hours ago
PACE Administrative Assistant
8080 Dagget St, San Diego, CA 92111, USA
Full-time
Onsite
Entry Level
$32.66/hr - $32.66/hr
2+ years expSan Ysidro Health is a Federally Qualified Health Care organization committed to providing high quality, compassionate, accessible and affordable healthcare services for the entire family. The PACE Administrative Assistant provides administrative support for the Administration of San Diego PACE, coordinating activities, scheduling appointments, and assisting with participant relations.
FitnessHealth Care
Responsibilities
Schedules meetings and oversees conference room calendar. May make travel arrangements as needed
Sort and distribute incoming mail, newsletters and faxes for Administrative staff including the Directors, Managers, and VP of Senior Health Services
Prepares and types letters for mail out
Prepares internal memorandums as directed
Prepares administrative and financial reports, documents and other materials as directed including those of a confidential nature
Will track and monitor staff required licenses and certifications including BLS, ACLS and specific discipline licensure requirements. Will schedule trainings as needed to assist with CEU’s. Will prepare and assist with the maintenance of personnel files
Will coordinate EPP activities including maintaining binders, updating policies and procedures, will maintain and update as needed contact information for SYH personnel Maintains confidential staff roster in accordance with EPP policy
Will maintain and update as needed contact information for facilities, plant support and other contracted vendors in relationship to building maintenance
Screens visitors and telephone calls
Manages petty cash (as needed)
Schedules appointments and keeps calendars for management team
Will assist with developing presentations including those that require power point
Prepares meeting rooms, agendas, confirms attendance, records minutes of meetings as needed
Assists in coordination of special meetings and events including scheduling and overseeing catering
Oversees inventory and purchasing to maintain forms, office supplies and clinical supplies
Schedules maintenance of office equipment as needed
In conjunction with the Executive Assistant, acts as a Building Manager for the SD PACE corporate building
Coordinates work orders with Plant Support and IT team
Interfaces, assists, and acts as liaison between PACE Administration and other departments
Assists in the development, application, and implementation of policies and procedures, objectives, quality assurance activities, safety, environment and infection control standards. Complies with all department, organization and government policies & procedures
Works closely with Managers to address and ensures patient and customer satisfaction and effectively addresses complaints in a timely manner
Works closely with managers to ensure quality and corporate compliance
Adheres to SYHC and department attendance and punctuality policies and practices
Attends meetings and training as required
Provide back up support to Reception staff as needed, including covering phones, checking in/out participants and visitors
Assist in the development, application and implementation of policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards
Enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops
Attend meetings as required and participate in committees as directed
Adheres to and models SYHC’s core values and behaviors of Integrity, Excellence, Respect and Empowerment
Adheres to SYHC and PACE attendance and punctuality policies and procedures
Perform other related duties as assigned or requested
Qualification
Required
High School Diploma or GED equivalent required
Valid driver's license with reliable transportation
Strong secretarial skills and interpersonal communication skills
Experience assisting and reporting to executive or upper level management
A minimum of two year experience working with healthcare software applications
Must have excellent oral and written communication skills
Proficient in Microsoft applications and use of electronic health data systems, TruChart experience preferred
At a minimum level have good computer literacy including internet navigation and research skills
Demonstrates ability to be culturally sensitive and respect diversity, work effectively with individuals of different cultures and socio-economic status; passion for service; self-starter and highly organized; ability to prioritize, and complete a large volume of work within strict time deadlines; provide prompt, efficient and responsive customer service
Preferred
Preferred BA degree with two years of prior experience in Business Administration or relevant experience
Company
San Ysidro Health
San Ysidro Health is a non-profit organization fully committed to providing the highest quality, most compassionate, easily accessible and affordable health care services for the entire family across San Diego County.
1001-5000 employees
H1B Sponsorship
San Ysidro Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (2)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
The Conrad Prebys FoundationU.S. Department of Health & Human Services
2023-06-26Grant· $0.5M
2021-11-11Grant
Leadership Team
Edward T.
Vice President & Chief Human Resources Officer
Vernita Todd, FACHE
Vice President & Chief Strategy Officer
Recent News
2025-06-27
Company data provided by crunchbase