SPECTRAFORCE · 14 hours ago
Project Assistant
Bloomington, MN
Contract
Onsite
Mid, Senior Level
6+ years expSPECTRAFOR is seeking a Project Assistant to support engineering and construction projects. The role involves providing administrative support to the Project Manager and project team, including organizing project files, maintaining documentation, and tracking project status.
ConsultingCRMInformation TechnologyLegal
Hiring Manager
Julfaqar Ahmed
Responsibilities
General administrative support for company projects
Organize and maintain project files, filing system and project communications
Provide data entry for projects
Track status of projects and produce monthly progress reports
Maintain tracking system for projects
Update record copies, engineering project documentation and changes
Provide information to facilitate questions regarding projects and prepare research information
Record minutes from Project Manager/team meetings
Answer phones and direct calls
Sort incoming mail
Collect and distribute client bills and invoices
Type memos, correspondence, reports and other documents as requested
Coordinate travel arrangements and any other internal services for various project needs
Prepare outgoing mailings and labels, including e-mail and fax
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup
Schedule and set-up client interviews, presentations and other meetings as requested
Order and maintain supplies
Update the project calendar and roster
Assist in clericals needs on projects
Maintain data entry of project contact list and project execution plans
Performs other duties as assigned
Complies with all policies and standards
Qualification
Required
Candidate MUST be responsive, must be willing to start at 8AM, be in the office for the complete duration of business hours, must adhere to professional environment
A good candidate will have an exp in the T&D space and/or construction space/industry
High school diploma or equivalent
Must have 6 yrs relevant experience (office/clerical experience preferred)
Proficient in Microsoft Word, Excel, Access and PowerPoint required
Applicable experience may be substituted for education requirements
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
1001-5000 employees
H1B Sponsorship
SPECTRAFORCE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (1)
2022 (6)
2021 (8)
2020 (7)
Funding
Current Stage
Late StageCompany data provided by crunchbase