Satellite Shelters Inc. · 1 day ago
Administrative Assistant
Kansas City, Missouri, United States
Full-time
Onsite
Entry, Mid, Senior Level
1+ years expSatellite Shelters Inc. is seeking an Administrative Assistant to support the Branch Manager in daily administrative duties and reception tasks. The role involves managing records, scheduling service calls, and providing customer assistance while maintaining the business office operations.
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Responsibilities
The position partners with the Branch Manager in the daily administrative duties of the branch
This position monitors records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders
This position is also responsible for managing the business office
Responsible for monitoring the phone system in a group setting and providing customer assistance
Responsible for managing the business office as it relates to service which also could include other operations and sales functions, ordering necessary supplies, maintaining the front desk at times
Utilize computer software such as Microsoft Office Suite and NAV
Schedule and organize deliveries, returns, and relocations. Managing drivers and set crews as it pertains to dispatch calendar
Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information
Maintain and manage filing system for branch
Acts as liaison to other departments and outside agencies
Handles confidential information
Works independently and within a team on projects
Types general correspondences, memos, charts, tables, etc
Proofreads copies for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Assist with other clerical duties such as photocopying and faxing
Acts as liaison to accounting department. Process accounting documentation as required
Perform other duties as assigned
Answers incoming calls in group setting. Takes messages or fields/answers routine and non-routine questions
Greets and directs visitors outside guest at times
Monitor, organize, and prioritize a large volume of information and calls
Provide callers with information and follow up
Receives, sorts, and forwards incoming mail. Maintains and routes publications
Coordinates the pick-up and delivery of express mail services and curriers
Performs other duties as required
Qualification
Required
This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience
Proficiency in MS Office Suite
Strong written and verbal communication
Excellent problem-solving skills
Strong Interpersonal communications skills
Schedule flexibility to respond to emergency situations
Current driver's license and ability to operate vehicles
Attention to detail and multitasking
Preferred
Degree in business preferred but not required
Dispatching/Logistics experience preferred but not required
Shown ability to collaborate with other team members to accomplish tasks
Thoroughness and detail oriented
3-5 years of administrative experience
Company
Satellite Shelters Inc.
Satellite Shelters Inc. is a provider of mobile offices, modular buildings, construction job-site offices & storage solutions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Marty Mullaney
CEO
Maria Lucia
HR Business Partner
Company data provided by crunchbase