Anywhere Real Estate Inc. · 15 hours ago
Office Coordinator - Westlake Village, CA
Westlake Village, CA
Full-time
Onsite
Entry, Mid Level
2+ years expAnywhere Real Estate Inc. is seeking an Office Coordinator who will provide high-touch hospitality and administrative support while representing the Sotheby’s International Realty brand. The role involves onboarding new agents, managing office supplies, supporting marketing efforts, and ensuring smooth office operations.
Commercial Real EstateInsuranceProperty ManagementReal EstateReal Estate Brokerage
Responsibilities
Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team
Assemble recruiting packages and marketing materials for management use
Assist office Marketing Advisors where needed
Set up in-office trainings and office events, including ordering food, set up chairs, on-screen presentations, and printed handouts, as well as greeting and tracking all attendees
Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates
Enter and update all listings into appropriate databases, track necessary changes
Submit properties live on websites
Provide cross-functional support to marketing and transaction team members as needed
Process executed leases
Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel
Answer phones and direct callers to the appropriate destination
Submit signage posting/removal requests, manage A-frames and all sign orders
Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed
Order coffee supplies and maintain coffee and refreshments needs
Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes
Coordinate with IT team to manage equipment updates and agent requests
Process all incoming invoices
Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary
Maintain intra-office phone and email lists, distribute as needed
Provide general office support and back up to the Office Administrator
Maintain a high level of confidentiality at all times
Maintain a professional, organized, and clean work environment
Other duties as assigned by management to assist in the operation of the office/department
Qualification
Required
The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office)
Strong customer service skills with excellent communication skills, both verbal and written
Strong attention to detail and highly organized
Ability to interact successfully with both internal and external customers at all levels
Two or more years' experience in a customer centric business environment with administrative responsibility for office operations
Preferred
Real Estate background preferred
Company
Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (NYSE: HOUS) is moving the real estate industry to what's next.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.5B2025-06-18Post Ipo Debt· $500M
2025-01-01Acquired
2022-01-05Post Ipo Debt· $1B
Leadership Team
Liz Gehringer
President & CEO Franchise Brands
Sherry Chris
Chief Executive Officer, Anywhere Expansion Brands Portfolio including BHGRE, ERA
Recent News
2026-01-17
2026-01-16
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