Glo Fenestration · 22 hours ago
Executive Administrative Assistant
Missoula, MT
Full-time
Onsite
Senior Level
$65K/yr - $80K/yr
5+ years expGlo Fenestration is seeking an organized and detail-driven Executive Administrative Assistant to provide high-level support across multiple departments. The role involves managing bookkeeping, coordinating office operations, and ensuring compliance with various administrative and logistical processes.
Consumer GoodsInterior DesignManufacturing
Responsibilities
Assist with basic accounting tasks such as bill entry and paying, invoicing, estimating, expense tracking, and basic reconciliation of financial records
Work closely with the finance manager to ensure accurate and timely recording of financial transactions
Manage and organize office operations, including maintaining Dropbox database, handling phone calls, responding to emails, etc
Coordinate and schedule appointments, meetings, company events, and travel arrangements for team members
Manage and track DOT compliance for our small vehicle fleet, inspections and team
Manage window and door certification records compliance. Support fabrication team and contract fabricators to ensure compliance with window and door certifications
Collaborate with various departments to identify procurement needs and generate purchase orders
Liaise with vendors to obtain quotes, negotiate pricing, and ensure timely delivery of materials and supplies
Coordinate logistics for product shipments both domestically and internationally, ensuring timely and accurate deliveries to customers and maintain clear and consistent communication with vendors and customers alike
Maintain inventory records and assist in tracking stock levels to prevent shortages
Prepare and maintain documents, reports, and spreadsheets as needed
Assist in the creation and updating of standard operating procedures (SOPs) related to administrative and logistical processes
Provide support in addressing customer inquiries and concerns
Collaborate with marketing and business development to enhance overall customer satisfaction
Ownership of our small parts ordering and warranty process. Collaborate with field and service team to order and track parts orders
Qualification
Required
5+ years of demonstrated success in an Administrative Assistant role
Strong knowledge of accounting principles and excellent understanding of QuickBooks Online
Proven experience as an Administrative Assistant or in a similar role
Strong organizational and multitasking skills
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Worksuite, Dropbox
Excellent communication and interpersonal skills
Detail-oriented with a focus on accuracy
Ability to work independently and as part of a team
Preferred
Prior experience in a construction or fenestration related industry preferred
Experience with International Freight preferred
Benefits
Profit Sharing Bonus
Health Reimbursement Plan
401K Retirement Plan
Paid Vacation + Holidays
Opportunity for Advancement
Company
Glo Fenestration
Glo Fenestration designs, engineers, fabricates, and installs windows, doors, and curtain walls.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Russ Hellem
Founder
Company data provided by crunchbase