University of Maryland, Baltimore (UMB) · 18 hours ago
Manager, Administrative
Baltimore, MD
Contract
Onsite
Mid, Senior Level
$95K/yr - $105K/yr
5+ years expThe University of Maryland, Baltimore (UMB) is seeking a Manager, Administrative to join their Department of Pediatrics. This role involves managing financial, procurement, and human resource functions, formulating policies, and ensuring compliance while enhancing operational efficiency within the department.
BiotechnologyHealth Care
Responsibilities
Manage financial (FIN), procurement (SSA), and human resource (HR) functions for an administrative office or department formulating unit plans, policies, and procedures, setting goals and objectives, enforcing rules and regulations. Manages the preparation of the unit's budget, approves expenditures, analyzes variances, initiates and enforces corrective actions
Formulate and coordinate policies and standard operating procedures for unit to ensure compliant, effective, and efficient operations that support the unit's goals. Implement campus policies, procedures and programs, and ensures compliance. Ensure unit is informed on University, Federal, State, and Local policies, procedures and regulations
Partners with senior management in formulating unit strategic plans, assessing resources, and initiatives in alignment with the University plan, as well as proposing policies and procedures for unit. Manage short- and long-term department planning and success of short- and long-term projects that increase the operational efficiency and effectiveness of the unit
Manage the daily financial operations, procurement, and human resources of the unit, including payroll processing, human resource transactions, purchase orders and financial budgeting, forecasting and reporting
Provides unit with assessment, training, and advisement in area. Monitor, review, and evaluate ongoing functional programs and controls, assessing needs and facilitating improvements
Manage the budget and finances in accordance to Generally Accepted Accounting Principles (GAAP). Develop, monitor, analyze, forecast, and report on annual budget and finances that include managing effort reporting and funding profiles. (FIN)
Reviews statistical data and reports for use in budgetary evaluation. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. (FIN)
Prepares unit's budget and performs micro trend analyses and financial forecasts. (FIN)
Manages all aspects of the department payroll, such as establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation, and oversees the administration of payment. Works closely with central Financial Services-Payroll to ensure proper reconciliation and payroll tax compliance. (FIN-PR)
Manages purchasing and travel management for administrative units department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. (SSA)
Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA)
Manage human resource functions related to day-to-day transactions. (HR)
Manage the employment, credentialing, payroll and records management processes for the unit. Works with Human Resource in the handling of employee relations/labor issues, including performance management, counseling, disciplinary actions, grievance resolution, layoffs and terminations. (HR)
Interpret and implement human resources policies, regulations, procedures and programs. (HR)
Create a cohesive work team that works collaboratively to achieve units goals. Oversee the recruitment, performance, and training of team members and continually reviews strengths and weaknesses of staff to maintain a well-trained, highly involved, and motivated team
Ensures all accounting and budget activities are performed. (FIN)
Serve as a liaison between unit and Financial Services (Payroll & Budget), Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives
Responds to inquiries with accurate and policy supported information. Collaborate with appropriate resources when unable to find factual support for answers
Performs other duties as assigned
Qualification
Required
Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field
Five (5) years of related experience in human resources and business, budget, or financial operations
Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position required
Knowledge of position requirements
Knowledge of all applicable requirements, regulations, and laws
Skill in effective use of applicable technology/systems
Ability to effectively communicate both verbal and written thoughts, ideas, and facts
Ability to work cooperatively with others and independently
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery
Benefits
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules and teleworking options
Company
University of Maryland, Baltimore (UMB)
The University of Maryland, Baltimore (UMB) was founded in 1807.
5001-10000 employees
H1B Sponsorship
University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (123)
2024 (114)
2023 (99)
2022 (90)
2021 (49)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Scott Bitner
Vice President Finance & Auxiliary Services, Deputy CFO
Diane Forbes Berthoud, Ph.D.
Vice President and Chief Diversity Officer; Professor, Graduate School
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