Colorado Department of Revenue · 1 day ago
Contracts Administrative Assistant III - Forensics Services
Denver, CO
Full-time
Onsite
Entry Level
3+ years expThe Colorado Department of Revenue is seeking a Contracts Administrative Assistant III for their Forensics Services unit. This role provides general support for contract services and office duties, including scheduling, financial tracking, and vendor management to ensure effective operations within the department.
GovernmentIdentity ManagementTransportation
Responsibilities
Supports the Operations Director and contracted staff in a timely and effective manner, ensuring all documentation is appropriately managed and stored
Under the direction of their supervisor, this role coordinates services, billing, and contracts necessary for the functioning of Forensic Services
Answers communications and directs inquiries for the work unit
Also schedules and transcribes minutes for department meetings, manage the program manager’s calendar, and field and schedule requests for meetings
It creates and manages data tracking processes to ensure the Directors have access to audited materials for services provided by the division
Additionally, generates and emails ITP tracker reports in compliance with current operational policy and procedure for contractors
Submits payment requests to accounting services in a timely manner and ensures all documentation is provided by the contract evaluators with all required signatures and supporting documentation
Handles inquiries related to contracted services received by the Department and remains knowledgeable about the policy and requirements around contracted services
Provide tracking and documentation of these processes monthly to include reconciliation of payments and the status of encumbrances throughout the fiscal year
Responsible for reports sent out to Forensic Services Management in partnership with the contracts team
Prepares and updates contract records for new and ongoing vendors at the request of the Forensic Services Management Team
Explains policies, procedures, and standards to new and existing contractors as needed, following CDHS Contract and Fiscal guidelines
Maintains and oversees onboarding for new contractors and ensures all paperwork is completed and processed
Assists with the annual paperwork required for all personnel files in partnership with the Operations Department Management and CFO’s Office
Maintains a high level of discretion and confidentiality with all matters related to contract requests and vendor profiles
Assists with offboarding processes for vendors concluding services with the department
May be called upon to perform tasks or undertake special assignments or projects deemed necessary by OCFMH but not specifically referenced in the above duties
May be asked to assist the Forensic Services Management team in completing additional functions such as (but not limited to): meeting and setting training with evaluators, supervisors, and Forensic Services management
Assists in reviewing and maintaining data related to Forensic Services functions and databases, which may include retrieving records and documentation, training with all-staff, and meeting with stakeholders, both internal and external. This person shall be required to be on location or virtual as needed by the Director to help facilitate training and meetings
Qualification
Required
Three (3) years of relevant experience in an occupation related to the work assigned to this position
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
This position is open to current residents of Colorado only
Full background check: This position will have direct contact with vulnerable persons
Full background checks include: CBI & FBI fingerprint check, Colorado Court Database check, Medicare Fraud Database, TRAILS Database check
Any vaccinations as required by the State of Colorado
Preferred
Clerical work experience, as defined above, within Colorado State Government
Established proficiency in position-related office technologies, especially Google applications or comparable Microsoft Office applications
Experience creating and maintaining budgets and budget reports
Experience with report compilation, data retrieval and interpretation
Experience supporting a program or work unit
Exceptional interpersonal/customer service skills
Excellent written and oral communication skills
Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind
Experience working with sensitive or confidential information
Strong ability to multi-task and demonstrate flexibility
Impeccable organizational, planning and prioritizing skills
Precise attention to details
Experience proof-reading, editing, or creating documents
Experience with data-entry, checking and verifying
Experience working with confidential information
Previous State experience
Benefits
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program.
Company
Colorado Department of Revenue
With just under 1500 employees, the Colorado Department of Revenue oversees the Division of Motor Vehicles, the Enforcement Division, the Colorado State Lottery, and the Taxation Division.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lorri Dugan
Chief Financial Officer
Meghan Tanis
Chief Operating Officer/Deputy Executive Director
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