NEOGOV · 2 months ago
Administrative Officer II (Community Development)
FL, FL
Full-time
Onsite
Mid, Senior Level
$91K/yr - $128K/yr
4+ years expNEOGOV is a company that provides innovative solutions for government agencies, and they are seeking an Administrative Officer II to support the Community Development department. This role involves advanced administrative work, including budget preparation, personnel administration, and oversight of departmental functions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists the Director of Community Development with administrative and departmental management tasks
Schedules and coordinates various meetings and appointments, as well as maintenance of the Director’s calendar and itinerary
Efficiently manages incoming calls and visitors for the Director, providing prompt responses to inquiries via phone and email, and directing matters to appropriate individuals or departments as needed
Drafts and prepares memoranda, programs, reports, recognitions, and diverse documents
Maintains various office filing systems including Director files, office asset inventory control records, consultant agreements, and site work bonds
Oversees the department Consultant Service Agreements, ensuring compliance and accuracy with terms, services, and billing
Coordinates the submittal of Site Work Bonds required for approval of Development Agreement Letters. Collaborates in record-keeping and release of said bonds with Finance department
Reviews for accuracy the Cost Recovery program logs submitted by Planning Division and prepares memoranda to be routed to the Finance department. Prepares Cost Recovery program refunds
Routes of execution agreements and other legal instruments approved by the City Commission, ensuring proper recording and filing
Responsible for the review, routing, and tracking responses of public records requests received from the City Clerk’s Office for the Community Development department
Responsible for routing and timely response of Citizen Service Requests assigned to the Planning and Engineering divisions
Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids; reviews budget documents for format and accuracy; and advises department personnel on budget problems, processes, and procedures. Prepares reports of expenses and revenues for review by the Director
Oversees and analyzes the budget status by monitoring monthly expenditure reports; prepares purchase order requisitions for the Planning and Engineering divisions and cross-divisions or sensitive requests. Processes budget transfers and change orders; handles receiving reports for payment of invoices and prepares requests for checks and direct payments
Provides training, mentoring and direction to clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, serves as backup for verification and review for accuracy of daily cash deposits, and other related clerical activities. Takes on responsibilities of administrative support staff during their absences or position vacancies. Provides training to employees in new procedures required with automated accounting and reporting systems
Provides direct assistance with confidential personnel activities, including employment and onboarding paperwork, organization of personnel records and payroll coordination; serves as appointing authority as delegated
Prepares all department personnel action forms, including new hires, action changes, merits, etc.; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll
Responsible for assisting with tracking and reporting of all departmental mandatory classes assigned by HR
Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency
Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements
Assists in the selection of bids for department equipment or supplies
Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment
Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives
Manages the Department’s purchase card, executing all payments and purchases in compliance with strict policies and guidelines, maintaining accurate records, and submitting monthly statements for supervisory review and approval
Prepares travel requests for the Department, including approval documentation, reservations, registrations, travel expense reports and reimbursements
Conducts research
Prepares and files reports on behalf of the City as assigned
Oversees assigned programs or projects
Orders office and field staff supplies; maintains inventory records
Enters facility work orders
Works with other government agencies as liaison for the City on various matters of interest to the City; meets with departments and vendors
Plays a significant role in administrative procurement activities of the assigned department
Manages sign-ups and payments for City and department events, organizes staff team-building activities
Performs related work as required
Qualification
Required
Bachelor's degree from accredited school in public administration, business administration, or a closely related field
Considerable experience in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational, or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems
Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding
Knowledge of the principles of general management and their application to government administration
Knowledge of research techniques and the sources and availability of current information applicable to the area of assignment
Knowledge of budget preparation procedures and reporting requirements
Knowledge of departmental, legal, administrative, and procedural regulations
Knowledge of the principles and procedures of modern office administration
Knowledge of basic accounting and financial principles, practices, and procedures and their application to government computerized systems
Knowledge of the use of data processing, cost accounting systems, inventory control, and City procurement procedures
Knowledge of the principles, practices, and procedures of public personnel administration
Knowledge of supervisory principles, practices, and public personnel administration
Skill in using Office and department software
Ability to analyze administrative problems and make sound recommendations as to their solution
Ability to supervise the work of assigned employees in a manner conducive to acceptable performance and high morale
Ability to understand and carry out complex oral and written instructions
Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public
Ability to express ideas clearly and concisely, both verbally and in writing
Ability to supervise and prepare various accounting, budget and other required reports accurately and completely and on a timely basis
Ability to prepare complete narrative and statistical reports
Ability to conduct appropriate interviews with prospective employees and obtain pertinent information
Ability to exercise judgment and discretion in devising, installing, and interpreting department rules, regulation, and procedures
Ability to analyze expenditures in relation to established budgets and furnish detailed information to management and supervisory personnel
Ability to deal with competing priorities and varied responsibilities
Ability to work efficiently and effectively to develop win-win solutions
Preferred
Master's degree preferred
Experience with Tyler Munis preferred
Experience with Kronos Time Keeping preferred
Benefits
5% Supplemental Pay
City-Paid Medical Benefits
Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage.
Life Insurance: $50,000
Accidental Death & Dismemberment (AD&D): $50,000
Eye Care Reimbursement– $250 every two (2) fiscal years (Employee only)
EKG/Stress Test – Up to $150 reimbursement per fiscal year (Employee only)
Physical Examination – $250 reimbursement per fiscal year (Employee only)
Employee Assistance Program (EAP) through Cigna Behavioral
Retirement
Employee Contribution = 8%
Vesting = 10 Years
Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service
Average Final Compensation (AFC) = 3 best consecutive earning years
Maximum Benefit = 80% of AFC, not to exceed $80,000.
Normal Retirement = Age 62 and ten (10) years of creditable service
Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age
13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement
Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum
Longevity
Paid Holidays
Annual Leave
Annual Leave Cash Out (40 hours)
Annual Leave Cash Out – Department Deputy Directors Only (100 hours)
Floating Holidays
Perfect Attendance
Sick Leave
Sick Leave Conversion
Bereavement
Tuition Reimbursement
Credit Union
Optional Voluntary Benefits (paid by the employee)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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