State of Washington · 1 day ago
Forms and Records Analyst 3 (FRA3) - Region 3/Everett
Walla Walla, WA
Full-time
Onsite
Mid, Senior Level
$4,216/mo - $5,666/mo
6+ years expThe State of Washington's Department of Children, Youth, and Families (DCYF) is seeking a Forms and Records Analyst 3 to support the agency's records management system. This role involves processing discovery requests, training staff on records management, and ensuring compliance with federal and state laws regarding confidential information.
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Responsibilities
Redact files in accordance with redaction rules, laws, and policies
Access the Agency Records Tracking System (ARRTS) program
Provide training and technical assistance
Enter and correct data in the record indexing system
Provide direction and consultation to DCYF staff on preparing records for imaging and record retention
Responsible for accurately communicating record management policy and procedures to DCYF staff
Mitigate the risk of court sanctions from improper record management or inaccessible records
Assist in transferring records stored on a variety of portable media devices to AX, including incoming media devices
Coordinate calculated searches for legal discovery and ensure the requested information is collected in an unredacted and unaltered state
Coordinate requests from records and public disclosure managers, the Public Disclosure Unit, the records officer, and other special requests
Utilize/research FAMLINK, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records
Scan physical records into AX using Image Trust
Manage and gather records in response to discovery requests from the Washington State Attorney General’s office, attorneys, and internal DCYF employees
Process and handle requests for discovery in agency litigation
Qualification
Required
Equivalent combination of education and experience totaling six (6) years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service
Two years as a Forms and Records Analyst 2 (FRA2)
A Bachelor's degree in business administration, accounting, industrial engineering, social services, paralegal, or a related field AND two (2) years of experience in forms and/or records management, public disclosure, clerical duties associated with records management, or customer service
An Associate of Arts degree in business administration, accounting, industrial engineering, social services, paralegal, or a related field AND four (4) years of experience in forms and/or records management, public disclosure, clerical duties associated with records management, or customer service
The ability to take action to learn and grow
The ability to take action to meet the needs of others
Employees must successfully complete the formal training course sponsored by their division within one year of their appointment
Preferred
Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint
Working knowledge of DCYF policies, procedures, rules, and regulations
An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook)
Previous work experience in identifying, preserving, and protecting confidential and exempt information under federal and state laws
Previous work experience managing multiple record requests and complex record projects
Advanced knowledge of multiple record management systems
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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