Mesa Systems · 16 hours ago
Executive Administrative Assistant
Salt Lake City, UT
Full-time
Onsite
Senior Level
5+ years expMesa Systems is a moving and storage company that has been operational since 1981. They are currently seeking an Executive Administrative Assistant to support the CEO and other executives by performing a variety of administrative tasks and managing office operations to ensure efficiency.
Freight ServiceRailroadTransportation
Hiring Manager
Amanda Groendyke MBA, SPHR
Responsibilities
Manage and maintain executive calendars including scheduling appointments, internal/external meetings, and conference calls
Coordinate travel itineraries, flights, hotel accommodation, rental car, and other travel needs
Draft and edit correspondence, communications, presentations and other documents on behalf of the Executive Team
Complete monthly expense reconciliation for corporate credit cards and out of pocket expenses
Secure appropriate signatures and track documents through the approval process
Serve as a liaison with internal staff at all levels
Provide assistance and support on various projects such as new employee onboarding, calendar planning, and staff communication
Provide event planning assistance
Complete weekly reports related to Warehouse Capacity, Quality Dashboard, and Sales Performance
Support other Senior Management staff on other projects as needed
Prepare agendas for meetings, briefing materials and presentations as needed
Oversee all daily office functions ensuring the organization and staff have a satisfying work environment
Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors
Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services
Manage office’s IT environment and serve as the primary liaison with Mesa IT Team
Qualification
Required
5-10 years of office administration experience
Computer literacy and proficiency in Microsoft Office Suite
Strong organizational skills and attention to detail
Event planning experience
Travel arrangements and logistics management experience
High level of professionalism and a strong ability to relate to people of all business levels including executives and senior staff
Understanding of project management and the skills needed to plan ahead
Passionate, enthusiastic, and a team player
Ability to work in a fast-paced environment and adapt quickly to changing needs and priorities
Ability to take initiative while prioritizing and managing multiple tasks simultaneously
Strong problem-solving skills
Preferred
Bachelor's degree preferred
Professional Administrative Certification preferred
Company
Mesa Systems
Mesa Systems has built and sustained a reputation as aworld-class, full-service provider of residential, commercial, & logistics solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Head
President/CEO
Company data provided by crunchbase